Are you an organised and proactive individual with a passion for supporting teams and ensuring smooth office operations?
We have an exciting opportunity for an Office Coordinator to support our Manufacturing Transformation team on a six-month fixed term contract. Based at our site in Long Crendon, Buckinghamshire, you will support the coordination of the site and the team, covering a wide range of activities such as stores and inventory, procurement and shipping.
Key Responsibilities
Stores and Inventory
* Manage and be responsible for the Engineering Stores including upkeep, testing, and updating of stock and database
* Create an accurate and comprehensive record of all inventory on site
* Upload the inventory into our new ‘Agility’ system and collaborate with project lead and third-party supplier to get the system operational
Project Support
* Responsible for maintaining a project and resource dashboard which is reviewed weekly
* Contractor coordination; including insurances, invoices, quotes, inductions and RAMS (Risk Assessment and Method Statement) and vetting
* Project team logistical coordination (incl. flights, hotels, visa etc)
Procurement
* Manage new supplier process and onboarding
* Requisition and good receipting of items in SAP
* Maintain report and tracking for PO’s
Shipping
* Organise the shipment of high value cargo and ad-hoc shipment to and from internal sites with the help of shipping, including creation of packing list and arranging containers for large shipments.
* Obtain and verify freight quotes for air, ocean and land freight from authorised freight forwarders where appropriate
* Prepare orders for sites including packing list and delivery notes with all salient information.
Office Management
* Ensure the Long Crendon office and site is maintained and kept in good order
Contract type
Fixed Term (Six Months)
Working hours
Full Time – 36.5 hrs per week
Base location
Basingstoke
Skills, Qualifications & Experience
* Computer Literate, including a good level of proficiency across Microsoft packages (word, excel etc).
* Ability to use Excel to enter data and use formulae to create accurate and clear data sets
* Experience of working in, and managing elements of a small office (desirable)
* Able to communicate with and manage challenging stakeholders, including suppliers & customers
* Forward thinking in approach to work and problem solving, escalating only after looking for opportunities to help the business improve
* Effective time-management and ability to prioritise
* Good problem-solving skills and understand when to escalate
* Must be able to work unsupervised for extended periods of time
* Experience in stock/inventory management (desirable)
Established over 200 years ago, De La Rue is an award-winning international business operating across six continents. We are at the forefront of new developments in the delivery of security and integrity of Currency products and the provision of Product Authentication solutions.
Specialising in product design, international manufacturing, and digital solutions, we are trusted by Governments, Central Banks and brands to provide secure products and services that protect economies, revenue sources and reputations.
* Hybrid working opportunities
* 26 days annual leave exclusive of bank holidays
* Contributory pension scheme (De La Rue pay 1.5x the employee’s contribution which can go up to a maximum of 6%)
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