Job Role: Office Coordinator
Location: CITB, Peterborough
Salary Range: £24,300 - £29,700
This role requires you to ensure that reception and office management services are provided to the CITB Head Office, coordinate the use of our London office, and assist the line manager in wider estates, facilities, and fleet coordinator duties as required. You will need to attend the Peterborough office 5 days a week, as this position is not suitable for hybrid working.
Role Purpose:
Ensure that reception and office management services are provided to the CITB Head Office, coordinate the use of our London office, and assist the line manager in wider estates, facilities, and fleet coordinator duties as required.
Key Responsibilities and Accountabilities:
* Provide professional reception services for staff and visitors, ensuring the smooth running of offices and conferencing facilities.
* Manage security access by issuing electronic security passes/tags and ensuring visitors are inducted and signed in.
* Maintain conference facilities, ensuring they are well-presented and offering technical support for audio-visual services.
* Order and receive food for external meetings, supplying tea/coffee and water as needed.
* Maintain and order appropriate levels of catering and stationery supplies within the budget controlled by the Line Manager.
* Manage general office facilities and services, reporting maintenance issues in a timely manner.
* Act as the point of contact for health and safety concerns, serving as the primary Fire Marshal and First Aider for the Peterborough office.
* Provide coordinator support to the Head of Estates, Facilities, and Fleet Management as required.
Knowledge and Experience:
Essential:
* Educated to A Level standard or equivalent experience.
* Customer-focused approach with attention to detail.
* Competent verbal and written communication skills.
* Adaptability and problem-solving skills.
* Self-motivated with a positive attitude towards work.
* Proven experience using Microsoft Office applications.
* Excellent organizational and prioritization skills.
Desirable:
* Experience in a hospitality/reception background.
* Knowledge of Health and Safety legislation.
Contact Information:
Patch.Kivlin@citb.co.uk
For general queries regarding your application, please contact our customer contact services at CITB-recruitment-enquiries@gov.sscl.com or 0345 241 5364.
Required Qualification:
Educated to A Level standard or equivalent experience.
Closing Date: 31/10/2024, 23:55 hours
Number of Jobs Available: 1
Region: East of England
City/Town: Peterborough
Office Location: Head Office – CITB, Sand Martin House, Bittern Way, Fletton Quays, Peterborough, PE2 8TY
Departmental Grade: Team Member.TM2
Post Type: Permanent
Working Pattern: Full Time
Salary: £24,300 - £29,700
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