Estates Operations Supervisor
Job Summary:
The post holder will have a responsibility for the management of specific elements of Estate operations building and engineering maintenance teams throughout a sector of the Trust’s Estate.
As a maintenance supervisor, the post holder will assist with managing a cost effective and efficient service that supports the corporate aims of the Trust to meet its aims of quality of service commensurate with a modern Health Service.
Working as a member of a team of Estate Operations Team, the post holder will assist with the management and co-ordination of estate operational and maintenance teams throughout the Trust’s Estate. This will include Building & engineering services, building elements and components, grounds maintenance contracts and building/engineering projects and the efficient use of energy.
The post holder will provide and receive complex or sensitive information relating to Building or engineering issues. The post holder will be required to explain technical issues to non-technical staff.
The post holder will be expected to be professionally accountable within their own operational area.
Location : Belfast
Job Type: Temporary
Duration of booking: Expected to last 6 months with possible extension
Proposed start date: ASAP
Pay Rates : Up to £18.02 per hour Umbrella or £16.28 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Sector : Healthcare
Based : Office / Hospital
* Working knowledge and experience in the maintenance of complex building fabric, engineering plant and equipment.
* Working knowledge and experience of undertaking tasks relating to building and engineering trade groups.
* Working knowledge and experience of working in a Healthcare Environment.
* Carrying out directly or by contract repair, replacement and renewal of Building fabric, engineering plant, equipment and services.
* Working knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and CAFM Systems
* Completion of a recognised and registered building/construction apprenticeship. (Full details of apprenticeship must be given on Application Form)
* Must hold a relevant building/construction or other related subject qualification at QCF or NQF Level 3 (or higher) together with a minimum of 5 years’ relevant post apprenticeship experience* OR a BTEC Higher National Diploma/Higher National Certificate or equivalent in a building/construction or other related subject together with a minimum of 3 years’ relevant post apprenticeship experience*
* Experience in risk management and construction health & safety standards.
* Experience of people management, leadership, organisational & communication skills.
* Ability to work accurately and produce work of a high standard under pressure and to strict deadlines.
* Ability to work independently and as part of a team.
* Experience of estates supervision and control of contractors.
* Ability to interpret detailed drawings, manuals and specifications
* Experience of working with stakeholders, both internal and external to an organisation, to achieve successful outcomes.
* Working knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and CAFM Systems
* Knowledge of Statutory construction health and safety legislation.
* Knowledge of Best Practice Healthcare policies and procedures.
* Working knowledge of maintenance activities in a commercial/industrial building environment
* Knowledge of construction supply chains and product specification & procurement.
Key Duties / Responsibilities
* To supervise and manage directly employed trade staff and external contractors on maintenance and servicing duties including Building, mechanical, electrical works, and promoting innovative solutions for continually recurring problems.
* To allocate the best resources available including external sub-contractors and directly employed staff on various emergency and infrastructure works, in all facilities across the Trust and check for completeness and quality of work.
* To assist directly employed labour, external sub-contractors and Estates Officers to investigate and identify problems with complicated building fabric, plant and equipment and recommend the most suitable repair solution.
* To issue and control daily work allocation to directly employed labour and external sub-contractors through the departments CAFM Systems. Keep electronic records of work allocated including date, location, details and outcomes.
* Responsible for planning maintenance programmes for building & engineering services. This includes reviewing working procedures and practices.
* Responsible for the supervision and management of the directly employed labour team for whom they have responsibility. This includes managing issues such as attendance, performance and pre-approval of overtime/on-call payments.
* To ensure compliance scheme works are actioned and completed through use of the Trusts Compliance Management Software.
* Participate, manage and use the Trusts Time Management Software to record work activities for their staff and self.
* To acting as team leader and co-ordinator showing leadership to those trade staff and contractors for whom they have responsibility.
* To efficiently and effectively organise resources both manually and electronically including labour, transportation and materials to provide a high quality service.
* To be responsible for the Health, Safety & Welfare of those they are responsible for including setting a high personal standard and ensuring directly employed labour and contractors comply with Trust policies and statutory standards.
* Responsible on a day-to-day basis for specialist contracts to ensure that patient needs are not compromised during planned and non-planned duties. This includes the issue of Permits-to-Work in accordance with best practice guidance.
* To carry out risk assessments of maintenance, repair and contract work as and when necessary.
* Undertakes surveys and/or audits as required for their job role.
* To be responsible for maintaining standards of discipline and time keeping.
* To promote co-operation, versatility and flexibility among those directly employed and contractors for whom they are responsible by setting a high personal standard and demonstrating a commitment to work flexibly and give guidance to those working with them in a busy Health Service Environment.
Job reference number: YW-xOIu