Job Purpose
The Doctoral Training Hub (DT Hub) manages multiple Centres for Doctoral Training (CDT), Doctoral Landscape Awards (DLA) and other funded cohort postgraduate programmes across the College of Science and Engineering. The DT Hub provides an innovative student and academic focused service providing end-to-end management and administration. We offer a flexible hybrid working model.
The Doctoral Training Hub Coordinator will have an operational responsibility to deliver high quality and effective support for the Exascale Computing for Earth, Environment and Sustainability Solutions (ExaGEO) DLA and the UKRI Centre for Doctoral Training in Socially Intelligent Artificial Agents (Social AI).
The postholder will report to the College of Science and Engineering Graduate School and Doctoral Training Hub Manager (Line manager), with guidance on ExaGEO and Social AI objectives from the Directors.
Main Duties and Responsibilities
1. Providing specialist advice and support to the Directors and Management Team.
2. Working as part of a cross-functional team to support the ambitious delivery, management, and administration of ExaGEO and Social AI.
3. Driving an ethos of continuous improvement.
4. Reviewing and reporting potential risks, lessons learnt and making recommendations to the DT Hub Manager.
5. Working to support activities associated with enhancing the diversity of the student body and ensuring both centres deliver against ambitious equality, diversity, and inclusion plans.
6. Developing the ExaGEO student recruitment strategy to ensure the target number of students are recruited each year and ensuring that the strategy is inclusive and aligns with best practice in EDI.
7. Member of ExaGEO and Social AI management committees, communicating and coordinating activities between committees and the Directors.
8. Providing specialist advice and support for student and staff queries.
9. Facilitating student registration processes (including consulting with other HEIs where necessary) for ExaGEO and overseeing the annual student progression process for both CDTs.
Strategic Planning
1. To plan and deliver effective operational support for management and administration, with appropriate links established to ensure the successful flow of information and strong relationships with students, internal departments and Colleges, HEI, and industry partners.
2. To plan and manage fund-raising bids to leverage the core funding with match-funding from industry, public sector, and other organisations.
3. To establish and deliver the centre-specific communications strategy in agreement with the Centre Director. This could include newsletters, webpage, social media, events etc.
4. Maintain a strategic overview of the calendar of events for ExaGEO and Social AI.
5. To plan and organise specific research and skills training activities and ensure that all elements of each programme are completed, as necessary.
Student Experience
1. Working with the Directors to plan, promote and facilitate appropriate schemes and programmes such as student internships, industry placements and international placements etc.
2. Working with the DT Hub Manager and Deputy to deliver the plans for exceptional student experiences including supporting student-led activities such as conferences, mentoring groups etc.
3. Support and develop a strong multi-disciplinary community both within and across cohorts and centres.
4. To support the administrators with student pastoral care enquiries.
5. Working with relevant services to plan and coordinate the delivery of all induction related activities.
Marketing & Communications
1. Creating and supporting the delivery of a marketing strategy.
2. Devising and supporting any ExaGEO, Social AI or student-led events or other cohort-related activities.
3. Providing regular reports to Directors, Management Teams, College Management, and funders, as appropriate, and representing both CDTs at events.
4. Reviewing the use of social media for cohort-building and recruitment purposes and contribute to the social media strategy.
Financial Management
1. Working with the DT Hub Managers, College Finance, and the Research Operations Manager, organise and manage the financial and business processes to ensure that ExaGEO and Social AI deliver on their forecasted budgets and key performance indicators.
2. Managing and presenting regular management status reports to the Doctoral Hub Manager, ExaGEO and Social AI Directors, and Management Teams and coordinate activities to support. This is to include, as appropriate, KPIs, project risk, project key activities, action logs, outreach data, recommendations etc. to inform decision-making and to coordinate the expedite of actions and activities as appropriate.
3. Ensuring that ExaGEO and Social AI Directors and Management Teams adhere to university and external policies and procedures, for example, student eligibility guidelines and financial terms and conditions.
Other Responsibilities
1. Other duties as directed by the DT Hub Manager (line manager) and requested by ExaGEO and Social AI Directors.
Knowledge, Qualifications, Skills, and Experience
Knowledge and Qualifications
Essential:
1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar number of roles. Or: Degree or equivalent in a relevant discipline or business area with evidence of continued professional development in an area relevant to the role.
2. An understanding of structured doctoral training programmes in the UK.
3. Excellent knowledge and understanding of university structures, policies, practices, and procedures.
4. An understanding of student recruitment and marketing within the HE sectors.
5. Broad knowledge of financial management within a budgetary control framework.
Desirable:
1. Understanding of sector-wide issues affecting HE and their impact on University postgraduate research.
2. Knowledge of UK funding methods and organisations.
Skills
Essential:
1. Excellent organisation, coordination, and time management skills with proven ability to prioritise workloads, and to plan and implement activities to meet tight deadlines.
2. Proven interpersonal and communication skills in relation to the supervision of others, including the ability to motivate staff and manage performance.
3. Excellent communication skills with the ability to communicate clearly, concisely, and professionally with staff at all levels of seniority, including research and professional service staff.
4. Ability to examine and contribute to ongoing operational and procedural efficiency improvements.
5. Ability to prepare/provide written reports, collate information/data and summarise.
6. Ability to understand and apply policies, regulations, guidelines, and standard operating procedures.
7. Well developed analytical and problem-solving capability, and proven planning, organising and prioritising skills.
8. Ability to work closely with and influence senior and external stakeholders.
9. Ability to manage confidential and sensitive matters with absolute discretion and diplomacy.
10. Ability to assess risks and financial implications.
11. Excellent IT skills including a detailed operational knowledge of spreadsheets and databases.
12. Understanding of financial planning and business analytics.
Experience
Essential:
1. Relevant experience within or providing support for a diverse portfolio of projects, with evidence of success.
2. Experience in delivering a customer-focused service for staff, students, and external stakeholders.
3. Proven experience in problem-solving, planning, organising, and setting priorities.
4. Proven decision-making, involving independent analysis and judgement.
5. Experience of successfully overseeing the work of staff.
6. Experience in managing budgets and reporting on expenditure.
7. Proven experience in process improvement, delivery, and support.
Desirable:
1. Experience within or providing support for a PGR cohort-based training centre.
2. Experience of Project Management.
Terms and Conditions
Salary will be Grade 7, £40,247 - £45,163 per annum.
This post is full time (35 hours per week), and has funding available for up to 5 years in the first instance.
Closing Date: 13 March 2025 at 23:45
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