CKL Developments are an award-winning classic car restoration and racing business based in Battle, East Sussex, specialising in Jaguar powered cars from the 1950s and 1960s.
We are looking to recruit an experienced Personal Assistant for one of our Managing Directors in this fast-paced workshop and office environment.
The purpose of the role is to provide effective and efficient high-level support, including prioritisation of work, diary management, effective communication and accurate documentation production.
The role in itself can at times be pressured so the ability to work with a fast-paced spontaneous approach, with the ability to be resilient, flexible and organised under stress is essential.
Key responsibilities will include:
* Provide high-level administrative support to the Managing Director and maintaining the effective running of duties in their absence.
* Manage the Director’s work diary, prioritising and managing time effectively and preparation for meetings.
* Managing correspondence and ensuring responses are given in a timely manner.
* Manage travel arrangements and itineraries.
* Making certain that deadlines and time critical administration are met.
* Maintain effective communication and working relationships with other staff members.
* Act as a point of contact for customer and subcontractors
* Provide support and advice to the Company Directors, undertaking tasks as required.
* Attend specific meetings and take notes, draft minutes and action tasks where required.
* Create and review, with the Directors’ guidance, the company’s policy and procedure documents and effectively use Word/Excel/PowerPoint to help create bespoke documents.
* Maintain the highest level of confidentiality and adherence to the company’s Policies and Procedures.
Essential experience and skills:
* Experience of providing a PA service at Director level
* Diary and correspondence management
* Self-motivated with excellent time management and ability to prioritise workload to ensure deadlines are met
* Resilient and able to work effectively under pressure
* Excellent written and verbal communication skills with great attention to detail
* Ability to work confidently at a senior level, with tact, diplomacy and discretion
* Excellent interpersonal skills, able to deal effectively with staff at all levels
* Excellent planning and organisational skills, able to make sound judgments about competing priorities and identifying resources accordingly
* Extensive knowledge and experience of Microsoft Word, PowerPoint and especially Outlook and Excel
Desirable experience and skills:
* Experience of or interest in the Classic Car, motorsport or other related industry
* Experience of Dragon2000 dealer management system
* A good sense of humour, especially when under pressure
This is a part-time (25-30hrs/week) permanent position, working Monday-Friday at our premises in Battle, East Sussex.
Some evening and weekend availability may also be occasionally required