The Office of Sponsored Programs ( OSP ) partners with researchers across the institution to provide the best opportunity for researchers to be successful with obtaining and managing external awards.
OSP does this by facilitating all aspects of proposal submission, providing in-depth knowledge of and expertise in both pre and post award services, ultimately serving as stewards for the Institute’s overall research efforts.
Position Summary
Virginia Institute Marine Science ( VIMS ) Office of Sponsored Programs ( OSP ) is charged with the management of all pre-award and post-award activities associated with extramural funding requested and received. The Sponsored Programs Accountant monitors, reconciles, and analyzes expenditures on sponsored awards to ensure compliance with federal, state, institutional and award-specified regulations, and guidelines. Prepares and submits invoices and financial reports for sponsors and assists in providing supporting documentation for financial audits. Develops and provides institutional leadership with financial and analysis reports.
Conditions of Employment
* This position is subject to additional hours beyond the typical workday/week to meet the changing business needs.
* This position is subject to occasional travel.
* This is a restricted position, subject to the continued availability of funding.
Essential Designation No
FLSA
FLSA Exempt
Position Restricted?
Position Restricted? Yes, the appointment is limited due to funding availability
Position Term
Position Months
Position Months Faculty or Staff: 12 month
Required Qualifications
* Bachelor’s degree in a related field or an equivalent combination of education and experience.
* Knowledge of federal, state, and sponsor rules and regulations related to grants and contracts.
* Ability to interpret Generally Accepted Accounting Principles ( GAAP ) and OMB’s Uniform Guidance as it relates to institutions of higher education.
* Ability to complete advanced analysis and reconciliation of financial data.
* Strong working proficiency in a variety of computer applications including advanced knowledge of automated accounting / financial systems.
* Proven ability to work in a fast-paced environment, independently, resolve issues effectively, and exercise sound judgment when making decisions.
* Strong oral and written communication skills with the ability to communicate with a varied constituency (e.g., senior faculty researchers, technical staff, students, departmental fiscal personnel, and representatives from external agencies).
* Strong organizational skills, with the demonstrated ability to successfully manage multiple priorities concurrently with competing deadlines.
Preferred Qualifications
* Bachelor’s degree in accounting, finance, or business administration.
* Experience in accounting or sponsored programs administration at an institution of higher education.
* Experience using Workday (finance /accounting module) and/or Cayuse.
* Demonstrated knowledge of federal regulations governing grants/contracts including 2 CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and Federal Acquisition Regulations ( FAR ), with the demonstrated ability to interpret guidelines, regulations, and complex documents and apply policies and procedures.
* Strong proficiency with web-based payment, and awards management systems (e.g., ASAP, ACM $) or other similar web-based applications.
* Knowledge of Commonwealth of VA state university policies.
Is the position remote work eligible?
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
Advertised Pay Range Up to $70,000 Commensurate with experience + $5,000 sign on bonus & $3,000 relocation assistance (if applicable)
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range
University Salary Range U10
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to:
Job Open Date
Job Open Date 06/03/2024
Review Begin Date
Job Close Date
Job Close Date 06/17/2024
Open Until Filled No
Special Application Instructions
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Supplemental Question
Required fields are indicated with an asterisk (*).
* Do you have experience with fiscal administration of grants and contracts? if yes, explain your experience and what level of experience.
(Open Ended Question)
o Please briefly explain your knowledge and experience with accounting or finance.
(Open Ended Question)
+ Please briefly explain your experience with accounting/enterprise (ERP) systems, databases, research administration, and reporting software.
(Open Ended Question)
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