Job Description
Office Manager
Location: Solihull, West Midlands
Employment Type: Permanent (Full-Time)
Salary: Highly Competitive
About the Role
A well-established law firm is seeking an Office Manager to oversee and manage the day-to-day operations of the office, ensuring smooth business functions across all departments. This role involves overseeing office administration, HR support, recruitment, facilities management, and IT systems, contributing to the firm’s continued growth and success.
Key Responsibilities
* Office Management: Oversee and maintain the smooth operation of the office on a day-to-day basis, including travel to multiple office locations nationwide as required.
* Expansion Support: Assist in the firm’s expansion, including managing office setups and recruitment.
* HR and Staffing: Support HR functions, including conducting staff meetings, appraisals, new starter inductions, and addressing any arising personnel matters.
* Finance and Compliance Support: Collaborate with the finance team to ensure the business’s needs are met; work alongside the Risk & Compliance Manager to ensure policies, procedures, and standards are up-to-date and compliant.
* Audit Management: Liaise with external auditors, compile necessary documentation, and manage the audit process.
* Supplier Management: Oversee contracts with external suppliers, including security, alarm, and cleaning services.
* Facilities Management: Monitor office conditions and manage facilities and repairs by organizing trusted tradespeople.
* Stock and Supplies: Maintain appropriate stock levels of office consumables and stationery.
* IT Management: Oversee all IT-related equipment and arrange maintenance for items such as computers, phones, and photocopiers.
* Post and Document Management: Ensure the daily management of incoming and outgoing post and oversee efficient document management, including filing, archiving, and file closures.
Candidate Requirements
* A minimum of seven years’ office management experience, ideally managing a similar-sized office (approximately 40 employees).
* Excellent communication skills and a strong telephone manner.
* Ability to work independently with strong decision-making skills.
* Highly organized with the ability to multi-task in a fast-paced environment.
* Proficient in computer literacy and office management software.
Benefits
* Salary: Highly competitive, based on skills and experience.
* 33 days holiday, including public holidays.
* Pension scheme.
* Flexible working hours.