Job Description
Bid Co-Ordinator/Document Controller
Our client is a specialist contractor focused on building restoration, repair, and refurbishment. Due to growth, our client is seeking a Bid Co-Ordinator to join their experienced and growing team. You will assist the estimating team by handling the administrative aspects of the bidding process, ensuring timely updates and strict adherence to deadlines.
Responsibilities:
1. Support the estimating team by managing administrative tasks and ensuring compliance with the estimating process.
2. Track and log all enquiries, providing regular updates for weekly director reviews.
3. Coordinate subcontractor enquiries, ensuring they are received, pricing is confirmed, and deadlines are met.
4. Assist with bid preparation, including packaging, managing, and comparing subcontractor prices.
5. Ensure bids are complete, compliant, and submitted on time to the correct recipient.
6. Assist in organising and documenting project handovers, ensuring all relevant personnel attend meetings.
7. Develop and maintain filing systems for contract documents and ensure all project information is properly stored.
8. Provide general administrative support, including answering calls, managing stationery, and assisting with IT and office management tasks.
Requirements:
1. Experience in the construction industry.
2. Proactive, highly organised, and able to work independently while managing multiple tasks and meeting deadlines.
3. Strong communication skills, both written and verbal, with the ability to work effectively within a team or independently.
4. Proficient in IT, including Word and Excel, with experience in filing and organising file structures.
5. Confident, enthusiastic, and able to enforce deadlines and maintain team performance within company systems and processes.
*Please be aware this job description is a general overview and subject to change as per our clients' needs.
You will most likely have to help in other related areas to this role.
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