Job summary The medical Records Clerk will be responsible for providing an essential support service in the continuing care of patients, ensuring that the case notes are at the right place at the right time. The post holder will cover all aspects of the role including, the pulling, filing, pruning, destruction, preparation amalgamation and secure transportation of case notes. Main duties of the job Do you have an eye for detail and accuracy and do you have proven communication skills? The Records department provides an essential support service. This is not your typical administrative post. The duties are predominantly centred around the physical retrieval, filing and preparation of case notes in conjunction with an efficient and professional MHLD service. The post holder will be expected to undertake weeding of existing case notes in line with the organisations Retention and Destruction Policy, ensuring that the Patient tracking system is accurate and up to date. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme. Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English. This is a very busy department and we work to tight deadlines. Good communication skills are essential, with the ability to work on own initiative as well as being a team player. BCUHB Values are to put patients first, Learn and innovate, value and respect each other, communicate openly and honestly and work together. Date posted 26 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,970 a year per annum Contract Permanent Working pattern Full-time Reference number 050-AC150-0225 Job locations Nant Y Glyn Mental Health Resource Centre 10 Nant Y Glyn Road Colwyn Bay LL29 7RB Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Qualifications Essential GCSE Maths & English Grade C or above Understanding of GDPR Desirable IT related qualification or equivalent experience Experience Essential Previous customer service experience Desirable Experience working within the Medical Records Department Skills Essential Good communication skills Good telephone manner Ability to prioritise workload Desirable Welsh Speaker Knowledge Essential Keyboard Skills/Computer Literacy Personal Qualities Essential Self Motivated Ability to work as part of a team Person Specification Qualifications Essential GCSE Maths & English Grade C or above Understanding of GDPR Desirable IT related qualification or equivalent experience Experience Essential Previous customer service experience Desirable Experience working within the Medical Records Department Skills Essential Good communication skills Good telephone manner Ability to prioritise workload Desirable Welsh Speaker Knowledge Essential Keyboard Skills/Computer Literacy Personal Qualities Essential Self Motivated Ability to work as part of a team Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Betsi Cadwaladr University Health Board Address Nant Y Glyn Mental Health Resource Centre 10 Nant Y Glyn Road Colwyn Bay LL29 7RB Employer's website https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)