Title: Health and Safety Team Assistant
Hours: Monday – Friday 9.00 to 18.00
Reports to: Health & Safety Manager and Compliance Director
Salary: Competitive
Holiday: 25 days plus bank holidays
Overview:
The Health & Safety Team Assistant will work closely with the Health and Safety Manager to ensure that all aspects of Health and Safety compliance are maintained across the company and the portfolio of buildings it manages. The Team Assistant will be responsible for the day-to-day administrative side of the team, including producing and issuing letters, liaising with contractors to arrange inspections and works, supporting leaseholder inquiries, updating our health and safety database, and preparing reports. You will manage all electronic and hard copy filing related to health and safety. The role requires a high degree of organisation and attention to detail.
Job Description:
* Issuing correspondence to leaseholders on health and safety matters such as advising on planned works and fire safety advice.
* Setting up and issuing questionnaires using an online platform such as Survey Monkey.
* Notifying the local fire authority of any firefighting equipment out of service or changes in evacuation strategy in high-rise buildings.
* Notifying the Building Safety Regulator where an event has triggered a Mandatory Occurrence Notice.
* Updating and managing the company’s health and safety database, identifying gaps where reports or inspections are missing, and liaising with contractors.
* Assisting with the management of the company’s approved contractors, including reviewing applications, scheduling interviews, and maintaining the contractor register.
* Monitoring and responding to initial inquiries from leaseholders on building safety matters.
* Assisting with scheduling responsive works and liaising with leaseholders and on-site staff.
* Gathering quotes and preparing tender comparisons for clients.
* Assisting with processing invoices for health and safety works.
* Conducting site visits where required.
* Addressing daily Health & Safety action items as delegated by the Health & Safety Manager.
Skills, Qualifications, Competence Level:
Essential Attributes:
* Genuine interest in health and safety, with a desire for professional development in the health and safety or property management sector.
* Excellent organisational skills, with the ability to manage and prioritise workload.
* Intermediate MS Office skills, experience with database management systems, and ability to learn new applications.
* Good analytical skills with the ability to collect, organise, and analyse data.
* Able to work to deadlines and meet targets.
* Good communication skills, able to explain complex information clearly.
Desirable Attributes:
* Knowledge of managing contractors.
* Knowledge of the property management sector.
* Qualifications in health and safety.
Experience:
Essential:
* Previous experience in an administrative role.
Desirable:
* Previous experience in health and safety or property management roles.
Training:
Training will be provided on the job internally, with opportunities to undertake industry-recognised qualifications such as the NEBOSH General Certificate.
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