JOB DESCRIPTION – Part time 9.30am to 2.30pm ( 5 days per week )
Reporting to the HR Business Partner
:
RECRUITMENT & NEW STARTER ADMINISTRATION
* Logging internal and external candidate responses on a database
* Candidate correspondence including arranging interviews, offers, rejections and contracts of employment
* Prepare external and internal adverts
* Liaise with recruitment agencies
* Liaise with external media where appropriate
* Carry out ID checks to ensure compliance with Home Office regulations
* Ensure references are followed up for each new employee
* Issue new and replacement door entry cards and fobs
* Maintain and distribute where necessary car park details
HOLIDAY & ABSENCE MANAGEMENT
* Handle holiday requests and maintain database of information
* Monitor holiday entitlements ensuring all holidays are taken within the year
* Manage the absence notification hotline and record absences on database
* Issuing letters for unauthorised absence
* Monitoring levels of absence and advising line managers on appropriate action e.g. informal actions, disciplinaries
REPORTING
* Produce monthly report for Senior Management on Employee numbers, Absence, Staff turnover, etc.
* Produce monthly payroll report on starters, leavers, changes etc.
* Ad hoc reports when requested by senior managers
LEAVERS
* Issuing references for former employees
* Resignation acceptance letters
* Exit interviews where required
* Deleting employees details from systems and door access systems
* Liaison with IT for removing leavers from IT systems
* Instructing payroll re final salary details and P45
MATERNITY / PATERNITY
* Dealing with relevant forms e.g. MATB1s
HR ADVISORY
* Main contact with our external HR advisory service
* “Expert” re the internal Employee Handbook
* Involvement in Disciplinary & grievance proceedings
AD HOC
* Ad hoc employee letters