South Warwickshire University NHS Foundation Trust
The Financial Reporting and Strategy team is a small important team within the finance department of South Warwickshire University NHS Foundation Trust.
As a senior finance assistant in the Financial Reporting and Strategy team, you will support the Senior Finance Manager and Finance Manager in providing a quality and continually improving financial service for SWFT Charity.
Main duties of the job
To support the Finance Manager (Financial Reporting and Strategy) in providing a quality and continually improving financial service for SWFT Charity, specifically in the following areas:
* Day to day management of Charitable Funds finances to ensure timely provision of statements to all Fund Managers.
* Preparation of reports for Charity Trustee meetings.
* Preparation of the Annual Accounts and Report for Charitable Funds, including submission of the annual return to the Charity Commission.
* Liaison with internal and external auditors as appropriate.
* Working closely with the Charity's Fundraising team to help provide a quality service.
About us
Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust has been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to help us improve even further.
We provide services across Warwickshire and beyond, ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa, and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways, and delivering high levels of productivity.
Our values can be summed up in one sentence: We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process, you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient-facing or not; we are all working in the same way with our values at the core.
Job responsibilities
The post holder is responsible for the day-to-day management of Charitable Funds. This will include the following:
* Review of expenditure applications to ensure that it meets the fund objectives and is in accordance with guidelines, negotiation with requisitioners where appropriate to understand reasons for using charitable funds and provide advice and training on what falls within the charity's remit.
* Input of income and expenditure onto the Charitable Funds system on a weekly basis.
* Commitments against funds are recorded in the Charitable Funds system.
* Preparation of monthly reports, including reconciliation of all control accounts and providing analysis of outstanding transactions to managers.
* Monthly transaction reports sent to all fund holders.
* VAT advice to fund managers and Trustee specifically relating to the Zero rating of medical equipment.
* Liaise with suppliers to ensure zero rating is achieved on medical equipment, including negotiation of the charity's position where appropriate.
* Providing advice and guidance to fund holders to ensure that any expenditure is in accordance with the funds objectives and that income is maximised.
* Gift Aid returns submitted to HMRC on a quarterly basis.
* Contact point for both internal and external audit enquiries regarding the charity, dealing with complex queries and resolving issues independently where possible.
* Recording of all potential income due from legacies and following up outstanding legacies by verbal/email communication with executors/solicitors in a sensitive manner as this will relate to individuals' wills and legacies.
The postholder will plan their own workload, ensuring that the deadlines and timetables as agreed with the Finance Manager (Financial Reporting & Strategy) are adhered to.
The postholder will be required to prepare and write reports for the quarterly meetings of the Charity Trustee, including analysis of expenditure against spending plans and analysis of movements during the year where appropriate.
The postholder will be required to produce the statutory returns required by the Charities Commission and HMRC, including the annual accounts and report, annual return, and any Gift Aid returns, through analysis of the year's accounts.
To prepare and circulate the spending plans report to all fund managers, working with fund managers to help formulate the plans for their funds.
To collate the responses into a report for Trustees and evaluate the implications of the plans on the charity's funds.
To be responsible for the day-to-day management of the bank accounts associated with the Charitable Funds including the monthly reconciliation of all accounts and the reconciliation of any external investments.
The postholder will be required to keep up to date with specialist technical issues concerning the operation of the Charitable Fund, including accounting and taxation changes, to provide guidance to relevant parties, including internal staff, Trustees, and external fundraisers, to ensure the correct application within the accounts.
Develop an awareness of all key Trustwide financial issues and contribute to the achievement of the Trust financial targets.
To ensure that all internal and external audit recommendations are appropriately implemented.
To deliver training sessions to staff with regard to charitable funds.
To maintain an authorised signatory database in accordance with the Trust's Standing Financial Instructions. To include:
* Liaison with financial management staff to ensure budget holder detail is correct and kept up to date.
* Issue signatory forms to new budget holders and update the database.
* Issue the database to appropriate departments on a quarterly basis.
Management
Responsible for ensuring all standard operating procedures are regularly reviewed, updated, and issued as appropriate.
Work with colleagues across the Trust to help improve processes.
Work with the Finance Manager (Financial Reporting & Strategy) to update and improve policies relating to the charity.
Work with colleagues within the finance team to ensure that the finance department maintains a professional, unified approach within a framework of clear and consistent accounting and budgetary policies.
Person Specification
Qualifications
* AAT Technician Level 4 or equivalent
* Degree or equivalent experience
Experience
* Experience in any role requiring face-to-face contact with customers where a high degree of interpersonal skills is required
* Experience in a finance role utilising double-entry accounting skills
* Experience in writing reports for senior management
Skills/Knowledge
* Ability to design and format spreadsheets on a regular basis for specific purposes
* Ability to input and manipulate data accurately into databases and spreadsheets
* Excellent communication skills required as this post requires direct communication with patients, carers, hospital managers, and external stakeholders, e.g. auditors, solicitors
* Specialist knowledge and understanding of accounting procedures/principles and regulations including Charity Commission guidance or willingness to complete training to achieve
* Detailed knowledge of tax and VAT regulations as they relate to the Charitable Funds or willingness to complete training to achieve
* Presentational skills e.g. finance training for finance and non-finance managers
Personal Qualities
* Ability to plan and organise own workload in order to achieve tight deadlines, some of which may span a period of work over several months
* Able to work on own initiative and as part of a team
Other
* Able to deal with frequent interruptions and reschedule tasks accordingly
* A methodical and orderly approach to working practices
* The postholder will maintain confidentiality where appropriate both within the Trust and externally, including information regarding patients.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
South Warwickshire University NHS Foundation Trust
Finance Manager - Financial Reporting & Strategy
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