We are looking for an experienced administrator to join our team in Glasgow (Govan). This role is fully office based and will provide adminitrative support to the Morris & Spottiswood Scotland Division.,
* Work closely with Project Administrator and team colleagues to provide assistance and cover, as necessary and ensure a seamless service provision across business requirements.
* Process weekly timesheets and issue to Payroll.
* Management of weekly van mileage and inspection logs.
* Co-ordination of all annual leave within the business unit, update labour resource tracker, liaise with payroll.
* Monthly Staff Allocations for the business.
* Production of Operations & Maintenance Manuals for various Projects (previous experience would be desirable though full training will be given); chasing outstanding information from all involved in Projects (Sub-Contractors / Suppliers / Design Team)
* Management of site drawing registers and distribution of drawings to relevant parties.
* General photocopying, scanning and typing, preparation of presentations / reports, taking minutes at meetings, as required.
* Archiving returned site files.
* Cover Reception as and when required.
* Any other ad-hoc duties as required to assist the business as a whole.
This is a varied role that requires strong administrational skills as well as having the ability to communicate across all levels.
This role will include general administration; collating compliance information from operations ensuring the dashboard checks are in place, filing test sheets, general management of time sheets and assisting with O&M manuals. Ideally you will have worked within the construction industry and have experience of working in a busy administrator role. We are looking for highly enthusiastic and motivated individuals who are able to adapt to new procedures and enjoy working in a team environment. Experience of Microsoft Office applications is essential; a working knowledge of Word, Excel, Internet and email.,
* Strong administration skills including being able to effectively organise their workload.
* Experience of administration in a busy environment.
* The ability to use Microsoft Word and Excel.
* Good communication skills, being able to communicate well both internally and externally.
Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.