Job summary This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals An exciting opportunity has arisen for a UGI Theatre Productivity Coordinator within the Surgery Department. This role is vital in the day-to-day running of the administrative and clerical functions of the Admissions Team and supporting the department/Operational Managers to ensure service is delivered. Main duties of the job Job Summary: To assist in the smooth running of Surgical Admissions services theatre timetables for Consultants. To perform regular data quality and validation duties to maintain clean data. To assist in the day-to-day running of the administrative and clerical functions of the Admissions Team. About us Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff. Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust. Date posted 29 October 2024 Pay scheme Agenda for change Band Band 3 Salary £10,591 to £11,296 a year Contract Fixed term Duration 9 months Working pattern Part-time Reference number REF1013E Job locations Southwick Hill Road Cosham PO6 3LY Job description Job responsibilities The post holder will: Proactively and positively contribute to the successful overall performance of the Trust. Deliver excellent levels of customer service to all patients/visitors and staff at the Trust. Develop effective ways of working and create strong partnerships and relationships with all stakeholders to support the implementation of the Governments policies on Health. Develop an organisational culture that fosters collaborative working among all staff groups, to ensure a focused commitment to delivering quality services and outcomes. Act as an advocate for the Trust & its contribution to the Health Service arena through creating effective partnerships and relationships with internal and external stakeholders. Comply with corporate governance structure in keeping with the principles and standards set out by the Trust. Support the Trust culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes, which support the Governments policies on public health In compliance with the Trust's practices and procedures associated with the control of infection, you are required to: Adhere to Trust Infection Control Policies always assuring compliance with all defined infection control standards. Conduct hand hygiene in accordance with Trust policy, challenging those around you that do not. Challenge poor practice that could lead to the transmission of infection. Proactively, meaningfully and consistently demonstrate the Trust Values in your every day practice, decision making and interactions with patients and colleagues. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs. Job description Job responsibilities The post holder will: Proactively and positively contribute to the successful overall performance of the Trust. Deliver excellent levels of customer service to all patients/visitors and staff at the Trust. Develop effective ways of working and create strong partnerships and relationships with all stakeholders to support the implementation of the Governments policies on Health. Develop an organisational culture that fosters collaborative working among all staff groups, to ensure a focused commitment to delivering quality services and outcomes. Act as an advocate for the Trust & its contribution to the Health Service arena through creating effective partnerships and relationships with internal and external stakeholders. Comply with corporate governance structure in keeping with the principles and standards set out by the Trust. Support the Trust culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes, which support the Governments policies on public health In compliance with the Trust's practices and procedures associated with the control of infection, you are required to: Adhere to Trust Infection Control Policies always assuring compliance with all defined infection control standards. Conduct hand hygiene in accordance with Trust policy, challenging those around you that do not. Challenge poor practice that could lead to the transmission of infection. Proactively, meaningfully and consistently demonstrate the Trust Values in your every day practice, decision making and interactions with patients and colleagues. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs. Person Specification Personal Qualities Essential Ability to demonstrate confidentiality and trustworthiness. A willingness to be flexible and to work as part of a team. Self-motivated. Excellent customer care skills. Ability to achieve a high level of accuracy while ensuring deadlines are met. Willingness and ability to work Bank Holidays and Saturdays, on occasion. Ability to deal with clinicians, general practitioners, management, staff, patients and the general public. Qualifications Essential Education to NVQ III or relevant equivalent experience Experience Essential Experience of working in a healthcare environment, preferably in a department providing direct patient care eg Surgical Outpatients/inpatient waiting list office. Waiting list management experience Desirable Managerial/ supervisory experience Skills and Knowledge Essential Working knowledge of waiting list management systems, waiting times and out-patient booking procedures. Working knowledge of out-patient clinic preparation and delivery The ability to work using own initiative and without supervision Good communication and interpersonal skills. Computer & keyboard skills Working knowledge of a Patient Administration System Working knowledge of MS Office, including e-mail and Excel Desirable Understanding of medical terminology. Person Specification Personal Qualities Essential Ability to demonstrate confidentiality and trustworthiness. A willingness to be flexible and to work as part of a team. Self-motivated. Excellent customer care skills. Ability to achieve a high level of accuracy while ensuring deadlines are met. Willingness and ability to work Bank Holidays and Saturdays, on occasion. Ability to deal with clinicians, general practitioners, management, staff, patients and the general public. Qualifications Essential Education to NVQ III or relevant equivalent experience Experience Essential Experience of working in a healthcare environment, preferably in a department providing direct patient care eg Surgical Outpatients/inpatient waiting list office. Waiting list management experience Desirable Managerial/ supervisory experience Skills and Knowledge Essential Working knowledge of waiting list management systems, waiting times and out-patient booking procedures. Working knowledge of out-patient clinic preparation and delivery The ability to work using own initiative and without supervision Good communication and interpersonal skills. Computer & keyboard skills Working knowledge of a Patient Administration System Working knowledge of MS Office, including e-mail and Excel Desirable Understanding of medical terminology. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Portsmouth Hospitals University NHS Trust Address Southwick Hill Road Cosham PO6 3LY Employer's website https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)