Kenna Recruitment has a brand new opportunity for an experienced Document Controller to join an Award Winning House Builder on their stunning project in Barking.
Overview:
We have a fantastic opportunity for a Document Controller to join our team within on our site at Barking.
As a Document Controller you will work with the other Document Controller and the Design team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed, and retrievable in accordance with the businesses Electronic Document Management System (EDMS) 4Project Viewpoint. The role will focus on ensuring information management consistency across a live project, rigorously maintaining control and traceability of the documentation from project initiation, through to completion and handover.
Key Responsibilities:
* Responsible for being the first point of contact in regard to project related information and managing the 4Project Viewpoint project workspace.
* Process documentation in a timely, accurate, and efficient to the team in-house as well as consultant, contractor and third-party teams externally
* Control and ensure the teams in-house and externally adhere to the project protocol (aligned to our 4Project Viewpoint Protocol) and perform QA checks of all information being released and received to ensure the required information is visible.
* Control and implement the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by the department teams in-house as well as external design teams.
* Review and maintain the accuracy of records by ensuring the project trackers / registers are up to date when new information, comments or statuses have been assigned in order for the team in-house to review when / if required.
* Liaise with and distribute project related documentation to the team in-house, external consultants, contractor or third-party companies and ensure the correct actions are assigned to the correct persons within a company’s team.
* Produce reports for the department teams weekly or a monthly basis and chase the in-house team and external teams on documentation outstanding their review and actions outstanding.
* Manage the 4Project Viewpoint project workspace and action requests such as adding new users to the workspace when/if required
* Help solve 4Project Viewpoint problems that arise from any contractor and design team members
* Updating the project directory when required
* Assisting the technical and commercial teams in producing tender package and formally issue on 4Project Viewpoint
* Producing CAD drawings for Land, Commercial, Sustainability and Technical
* Process in-house documentation which requires signature from the senior management team in a timely process
* Raise or receive RFI’s on 4Project Viewpoint and ensuring you distribute to the correct teams / persons for their review and comment. Confident in chasing the teams internally / externally on items outstanding their actions.
What can we offer you:
* Salary up to £40,000 plus annual bonus
* 25 days annual leave plus bank holidays
* Private medical care
* Life assurance
* Pension Level 3