Within our multi-services facilities team, a Contract Administrator’s function is to provide time efficient and systematic administrative support in the organisation of the opening and closing of maintenance focused engineering works.
Key Responsibilities
* Proficiently adapting to and completing a multitude of administrative tasks, from scheduling jobs (diary management) through to invoicing (purchasing of parts).
* Accurately allocating works to our engineering team and following up any jobs that are outstanding with a strong attention to detail.
* Timely collaboration with internal and external stakeholders to assist in the planning of tasks, for example to arrange access to buildings.
* Maintaining excellent relationships with professionals of a variety of expertise including our main client UKAEA, and subcontractors.
* Monthly reporting.
* Attending meetings as required to take and distribute minutes.
* Operating the Dalkia finance-oriented software to raise purchase orders, enter timesheets, and raise invoice queries in line with Dalkia policies.
* Flexibly working on a range of software’s, particularly in the scope of Microsoft and CAFM.
* Providing technological support when required.
* Supporting in other activities as appropriate when the business requires.
* Providing holiday/sick cover as needed to ensure business contingency.
* Completing mandatory UKAEA and Dalkia training as required.
...