Job summary We are looking for a motivated, organised and enthusiastic person with a "can do" attitude to support the Oaklands ward team, based in the Oaklands Centre, Chichester someone who is willing to provide administrative support to the whole team. You will be someone who's strengths include: planning and organisational skills; excellent time management; and someone who is adaptive and able to respond to the challenges of change and development of an exciting service. Main duties of the job To provide a comprehensive range of administrative services to the team. This will include handling telephone enquiries from patients and their families, carers and professionals in a pleasant and helpful manner ensuring to take accurate messages and communicating information clearly. About us You will receive regular supervision and have the opportunity for personal and professional development Date posted 08 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year pa Contract Permanent Working pattern Full-time Reference number 354-AC-21100-A Job locations Oaklands Centre Graylingwell Drive Chichester PO196GS Job description Job responsibilities The duties include carrying out administrative tasks such as processing new referrals, typing letters and reports, arranging appointments, email management, taking notes a weekly team meetings and ad hoc Professionals Meetings, maintaining databases, data entry, ordering stationery, goods and services, photocopying, scanning and other admin tasks as required. We currently used a patient information system (Care Notes) for which full training will be provided. Job description Job responsibilities The duties include carrying out administrative tasks such as processing new referrals, typing letters and reports, arranging appointments, email management, taking notes a weekly team meetings and ad hoc Professionals Meetings, maintaining databases, data entry, ordering stationery, goods and services, photocopying, scanning and other admin tasks as required. We currently used a patient information system (Care Notes) for which full training will be provided. Person Specification Qualifications Essential NVQ 3 or equivalent qualifications Good standard of secondary education; GCSE at Grade C or above or equivalent Desirable RSA 3 or equivalent experience and evidence of further practical experience or equivalent Person Specification Qualifications Essential NVQ 3 or equivalent qualifications Good standard of secondary education; GCSE at Grade C or above or equivalent Desirable RSA 3 or equivalent experience and evidence of further practical experience or equivalent Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sussex Partnership NHS Foundation Trust Address Oaklands Centre Graylingwell Drive Chichester PO196GS Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)