Managing the switchboard, dealing with enquiries for the College and the wider Charity support services Booking in visitors for College and the wider Charity support services on campus Booking in agency workers, carrying out checks and maintaining records. Collating information on visitors, meetings, training, student appointments using this to produce the weekly College diary and distributing to staff. Keeping literature on display in Reception up to date and fully stocked at all times. Producing College Telephone Lists and Updates Providing a central communication point for college; sending out important information to staff and students families via email and SMS text service. Processing external mail, weighing and franking mail, distributing incoming mail for the College and the wider Charity support services on campus. Updating the electronic reception screen with visitor information, forthcoming events etc. Assist with the managing and issuing of swipe cards when required, to help facilitate robust safeguarding procedures. Recording daily attendance, including student database updates Booking out of college rooms and resources Liaising with student transport providers as necessary. Along with other Admin Team members, issuing car parking permits and maintaining a vehicle database. Assisting with the archiving of student files, and monitoring of archive in line with GDPR guidance. Assisting with the workload of other members of the Admin Team. To assist the Admin Manager with arrangements for the annual student Graduation event.