The role entails but is not limited to: - To maintain the strict confidentiality of information at all times. Follow all administrative procedures and guidelines to provide an effective and timely support service to the clinical teams. Laise with internal and external health care professionals, patients and their carers/family to assist with all communication of information in a tactful and sensitive manner. Deal with all incoming telephone calls efficiently and promptly with sensitive and professional manner, passing on any messages to the clinical teams and making outgoing calls and enquiries as required and directed. Receive and process new referrals and admissions to the relevant services and scan relevant clinical information on an ongoing basis. Update, review and maintain clinical records and other electronic filing systems as required using SystmOne. Maintain patient medical records and ensure filing of medical papers in a timely manner. Produce outgoing correspondence, e-mails, reports and notes as requested by the clinical and management team. Collate and record data for the provision of reporting and statistics, updating service records such as Clinical equipment. Be a flexible and supportive member of the Clinical Administrative team, covering for colleagues during holidays and other absences and undertaking any other duties as appropriate to the post. Being conversant and complying with the policies and procedures of St Giles Hospice. Developing and maintaining effective communication and working relationships with external agencies, external contractors/suppliers and other St Giles Hospice services. Being responsible for maximising the use of available resources to obtain optimum benefit for the service. Ensuring an annual appraisal is undertaken and that mandatory training is completed. Always acting as an ambassador for St Giles Hospice to patients and their carers, health care professionals and the public. Adopting standards and behaviours that are consistent with St Giles Hospice mission and values. Be flexible and willing to undertake other roles in the clinical administration team as required with prior discussion i.e. Reception.