Job title: Payroll Administrator
Reports to: Head of Finance
Direct reports: None
Contracted hours: 40
Role purpose
You will report directly to the Head of Finance to provide financial, administrative and payroll support to management team and be a positive point of contact for all employees
Ultimately, you should be able to ensure productivity targets are achieved and that all payroll processes are running smoothly and promptly. You will promote the L’ETO Group brand and ensure we maintain our culture and philosophy.
Duties
Your duties will include, but not limited to:
Payroll:
· Manage and process monthly end to end Payroll, ensuring company payrolls are run on time and comply with legislation.
· Run fully in-house payroll for circa 350 employees using payroll software and information from company systems and Operations Leadership.
· Keep employee records up to date: review, maintain and update the payroll software data according to the employment contracts and the company’s changes.
· Coordinate with the HR Manager on payroll-related matters, managing and resolving employee payroll related queries and assisting in issuing communications.
· Work with the HMRC and Pension Provider on payroll related issues.
· Process manual calculations for all payroll payments, including tronc and benefits in kind.
· Post and upload information to Payroll and Pension Contribution provider software and subsequent download and check reports for payroll finalisation.
· Produce and submit RTI files to the HMRC. Maintain payroll related schedules, ensuring Payroll information is submitted to the HMRC by the deadline dates, monthly and annually.
· Ensure Pension Auto Enrolment is carried out and reporting is provided as required by law.
· Collate and present information regarding the current payroll run. Prepare reports for senior management on payroll metrics.
· Check all reports and payslips produced and sent to employees.
· Carry out monthly reconciliation relating to payroll accounts. Resolve any payroll discrepancies or issues.
· Participate in payroll system improvements and enhancements.
Assisting in General accounting activity:
· Cash-up, Banking and Reconciliations
· Payment run & resolving various payment issues
· Processing and reviewing expense payments.
· Report on revenue
· Cash reconciliation and cash audits.
· Maintain Petty Cash processes
· Other ad hoc finance /administrative tasks as may be requested by the management team
Key skills for Payroll Administrator:
· Proven experience in administrating payroll & pension or in a similar position.
· Up to date with current UK laws and regulations related to Payroll, Pension and Employment
· Strong relationship building skills
· Experience with accounting software (MS Office, accounting programmes like Payroll Manager (Moneysoft), QuickBooks /Xero)
· Experience extracting data from HR software (Harri would be ideal, but not essential)
· Team player with "Can-do" attitude
· Good listener with sound judgement, reliable & flexible
· Attention to detail
· Problem-solving and negotiation skills
Requirements:
· Proven work experience as in a payroll administrator position
· Expertise in client relationships and best practices
· Proven ability to implement process improvement initiatives
· Hands on experience with accounting, payroll and/or HR software and databases
· Strong decision making and problem-solving skills