Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
* We are KIND
* We are OPEN
* We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
Job overview
We are recruiting for an Assistant Medical Secretary to join the Secretarial Team for 37.5 hours per week within the Cardiology department, based at York Teaching Hospital. You will provide support to the Medical Secretaries and their Consultant Teams.
Excellent administration/secretarial skills and audio-typing experience/qualifications are required, as well as a good understanding of customer relations. You will be required to deal with queries from patients, Consultants and GPs.
Main duties of the job
You will be responsible for typing clinical and administrative letters, answering telephone enquiries and dealing with patient queries, as well as covering the Medical Secretaries during periods of absence.
The successful candidates will be required to have good organisational skills, with the ability to prioritise the demands of a busy office and manage their time and workload effectively.
They will also be required to work unsupervised and communicate with Consultant Surgeons and wider team members on a regular basis.
Working for our organisation
We offer a range of benefits to support our staff including:
1. Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
2. 27 days holiday rising to 33 days (depending on NHS Trust service)
3. A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
4. A variety of different types of paid and unpaid leave covering emergency and planned leave
5. Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
6. NHS Car Lease scheme and Cycle to Work scheme
7. An extensive range of learning and development opportunities
8. Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Person specification
Experience and Knowledge
* Knowledge of Microsoft Office (Word, Excel and Outlook)
* Thorough knowledge of complex medical terminology
* Previous Secretarial/Administrative experience (6 months minimum)
Qualifications and Training
* Educated to GCSE Level or equivalent. English at C or above – or equivalent qualification/demonstrable experience
* Word Processing and Computer literacy skills to RSA3/NVQ3 Level
* AMSPAR or equivalent typing experience
* ECDL or equivalent typing experience
* Previous Office/Administrative experience in an NHS environment
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