Rotherham Doncaster and South Humber NHSFT
An exciting and challenging opportunity has arisen for a dedicated, enthusiastic individual to join our administrative team to provide Medical Secretary support to the Consultant Psychiatrist within the North Lincs Learning Disability service.
The applicant will be the central point of contact for the Psychiatry team in North Lincs with occasional visits to Doncaster required for peer support, meetings, and training. The post holder will provide administrative support to the part-time consultant who undertakes 3 outpatient clinics per week, including diary management, letters, appointments, etc.
The environment is very fast-paced, and the ability to work to tight deadlines is essential. The applicant must work well as part of a team to provide comprehensive administrative support to ensure the service runs efficiently and productively.
The post holder will be required to liaise with service users and family members, managers and staff at all levels, and other multi-disciplinary agencies; therefore, candidates must have good verbal and written communication skills. Audio Typing is a significant part of this role, so experience in this field along with knowledge of medical terminology is essential.
It is essential that applicants are educated to GCSE level in English and Maths, have RSA II or equivalent, and are proficient in the use of all Microsoft Office applications.
Main duties of the job
* To prepare clinic lists, room space, and all necessary documentation prior to clinic sessions.
* Diary management for the consultant and members of the medical team, including all aspects of meeting bookings and ensuring preparation for meetings.
* Set up and maintain SystmOne rotas.
* Effective organization and scheduling of clinics and appointments; cancelling, rearranging, and sending letters as appropriate.
* Book home visits including liaison and contact with patients/service users and other professionals.
* Arranging cross cover for consultants and members of the medical team for clinical sessions as required.
* Record and maintain consultant and team activities as appropriate.
* Typing of reports specific to service area, including MH tribunal Reports, Discharge Summaries, Section 136 Assessments, Inter ward Transfer Reports, Daily Progress notes, and Inter transfer Discharges within agreed timescales.
* Typing of letters to GPs, other general correspondence, and clinic sessions sometimes of a distressing nature.
* Audio typing of consultant/medical correspondence, sometimes of a distressing nature.
* Organize/obtain/return medical case notes from other agencies and ensure that the appropriate monitoring system is maintained.
About us
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employs around 3700 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability, and drug and alcohol services.
We are passionate about enhancing the quality of our service and work hard to attract and select the right colleagues for our organization. Our goal is to employ those who share our passion for providing first-class care while remaining committed to our vision and values.
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organization; view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
The main terms and conditions of service can be found here:
https://ptracaccpublic.blob.core.windows.net/docs-employer/340/2515/Main_Terms_and_Conditions.pdf
Job responsibilities
Please view the attached job description and person specification to view the full details about the role.
Person Specification
Qualifications
* Educated to NVQ 2 level or equivalent in an appropriate subject (e.g., Business Admin).
* Demonstrable experience of working in a busy environment, office procedures, and workload management.
* Experience of office procedures.
* Previous NHS experience or experience in a large public sector organization.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Rotherham Doncaster and South Humber NHSFT
£24,071 to £25,674 per annum, pro rata.
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