91492 - Business Administrator - Psychology Services - Directorate of Security - HMP Lowdham Grange
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: National
City/Town: Nottingham
Building/Site: HM Prison Lowdham Grange, NG14 7DA
Grade: AO
Band: 3
Post Type: Permanent
Working Pattern: Full Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
HMP Lowdham Grange sits within the Directorate of Security; it holds over 880 men convicted of a range of offences and accommodated across 14 wings and one Care and Separation Unit. The prison is currently going through a period of exciting change and development following its transition to HMPPS. This is a wonderful opportunity to become embedded as an administrator within our Psychology team, undertaking a wide variety of interesting and challenging tasks. The role will involve supporting the Psychology team to embed a range of initiatives within our department and the wider establishment and working collaboratively with administrative colleagues across our diverse estate.
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
This is a non-operational role which may involve contact with prisoners depending on their area of work.
Characteristics
Typical tasks associated with this Group Profile include:
1. Organise, produce and maintain accurate records for area of work.
2. Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
3. Complete monitoring returns for area of work.
4. Input requisitions on to the finance database and process requisitions for defined area of work.
5. Co-ordinate any awareness sessions for area of work.
6. Prepare paperwork for checking by manager, conducting initial checks as required.
7. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
8. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
9. Collate information relating to relevant Service Delivery Indicators (SDIs).
10. Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Delivering at Pace
Mandatory Eligibility Requirements
Languages
Written and Spoken English.
Benefits
Annual Leave
The holiday year runs from 1 March. If you work a non-standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment.
Pension
The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
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