Contents Location About the job Benefits Things you need to know Apply and further information Location HMNB Devonport, Plymouth, PL2 2BG About the job Job summary Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of waterspace, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UKs submarine fleet. It is also the operating homebase for frigates, amphibious Ships and Royal Marines. It employs more than 10% of Plymouths workforce and contributes to 14% of Plymouths economy. Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UKs defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UKs allies, from the South West, reaching worldwide. The unique opportunities offered within are varied, challenging and exciting and support Navy Commands role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning and managing contracts, to media and communications. The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme. In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a childrens nursery, food outlets, a handy shop, and some car parking. This position is advertised at 37 hours per week. Job description Primary Purpose To Provide financial advice to Naval Base Commander (Devonport) (NBC(D)) and the Devonport Naval Base Board in support of the NBC Business Plan which underpins the Naval Bases Command Strategic Objectives. To assist Head of Accounting Processes in the promotion of best practice in all areas of financial activity within the Naval Base, ensuring compliance with statutory requirements, external regulatory guidelines and Navy Command (NC) directives. To manage and be the central point of contact for day to day General Ledger processes undertaken within HMNB Devonport. Scrutinise and enter manual journal entries for NBC Devonport into the General Ledger, ensuring accounting systems close in accordance with Navy Command issued timetables. Comply with audit report recommendations and assurance reviews. Perform adequate checks on the accounts to ensure accurate forecasting and unqualified National Audit Office (NAO) accounts. Deputise for Line Manager absence ensuring primary outputs are maintained. Secondary Purpose Act as Deputy for Planning Round activities. Person specification The postholder must adhere to the NBC(D) Diversity and Inclusion Policy. Production of Business Area Forecast Of Outturn (FOO) templates, reconciliation of monthly actuals and aggregation of monthly NBC(D) FOO returns in line with Top Level Budget (TLB) timetables. Periodic completion of Payables and Receivables returns to provide regular assurance that NBC(D) accounts are correct. Production of NBC(D) Finance Management Information (MI) on a monthly basis; to include current positions, FOO Consolidation, Payments, Overtime, Travel &Subsistence, Deputising, Electronic Procurement Card (ePC), Miscellaneous Payments, Accounts Receivable Reports and Contracting, Purchasing & Finance (CP&F) activity. Calculation and promulgation of Maritime/Harbour service rates charged to visiting Foreign vessels and Utility rates charged to Naval Base Lodgers. Monitoring outstanding debts each month and initiating recovery action with DBS for bad debts. Providing advice and support regarding ORACLE E-Business Suite and reporting software (COGNOS) to NBC Devonport finance staff and acting as the first point of contact for resolving accounting enquiries. Analysing COGNOS Reporting data and working with Resource Managers to resolve accounting queries promptly before monthly closedown deadline. Delivering a Repayment facility for all NBC services supplied to foreign ships. Raising Foreign Ship invoices within 8 weeks of ships visit for harbour services and maintaining accurate audit trails. Compiling International Courtesy Rules (ICR) Returns & Fleet Operational Standards & Training (FOST) returns to show Foreign Ships service costs abated for each visiting Nation by AP6, 9 and 12 deadlines. Delivering a Repayment facility for all NBC services supplied to Babcock & Lodgers. Raising Utility & other invoices within 1 week. Providing monthly sitrep report with actions planned/taken to clear outstanding invoices over 2 months old. Processing all NBC Business Areas Miscellaneous Payments & Individuals Miscellaneous Personal Payments within 3 days of receipt. Maintaining comprehensive audit trails for all paperwork in preparation for TLB or Audit scrutiny. Producing the Centralised and Royal Navy (RN) Labour forecasts on a monthly basis. Producing the Thank You Award and RN Labour journals in a timely manner. Uploading these, and Resource Manager's journals, to the interface to enable Head of Accounting Processes to post to the General Ledger in line with the monthly timetable. Acting as Deputy ePC Manager providing advice and guidance on policy and terms of card use for cardholders. Promoting Value For Money (VfM) use of cards and providing fiscal assurance of committed spend within the bounds of delegation letters and iaw JSP 332. Acting as Checking Officer covering all cardholders, ensuring required number of transactions are checked on a monthly basis. Processing and maintaining audit trail for 1108 Miscellaneous Personal Payments. Improving business efficiency and effectiveness using all I.T resources available to provide timely, accurate and easy to understand management information to Resource Managers and staff to aid in decision making Ad-Hoc tasks in support of Line Manager, Planning Round and In Year Management issues. Supporting other finance areas as directed by Financial Controller (FC) or Deputy Financial Controller (DFC). Authority Checking and uploading of all NBC monthly journals into MoD accounts through ADI (journal posting interface). Raising Invoices charging for services provided to Foreign visiting vessels and commercial companies using MoD facilities. Miscellaneous Bills payment via the Variant process. Essential Criteria Association of Accounting Technicians (AAT) Level 2 or working towards Financial Skills Certificate at Foundation level (or a willingness to complete within 6 months) Microsoft Office IT Skills Advanced Excel Desirable Criteria Knowledge and Understanding of MOD Financial Procedures. Qualifications Association of Accounting Technicians (AAT) Level 2 or working towards Financial Skills Certificate at Foundation level (or a willingness to complete within 6 months) Behaviours We'll assess you against these behaviours during the selection process: Working Together Delivering at Pace Seeing the Big Picture Benefits Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% In addition to 8 public holidays per year, you will also receive leave for HM The Kings birthday Enhanced maternity, paternity and adoption leave Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. At sift, you will be assessed against the following Success Profiles Behaviours/Strengths: Working Together Delivering at Pace Seeing the Big Picture At interview, you will be assessed against the following Success Profiles Behaviours/Strengths: Working Together Delivering at Pace Seeing the Big Picture The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Vicki Roberts Email : Vicki.Roberts716mod.gov.uk Telephone : 03001656241 Recruitment team Email : DBSCivPers-ResourcingTeam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:, Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments Finance Competence Framework 2022 Opens in new window (pdf, 740kB) Success-Profiles-Strengths Opens in new window (pdf, 664kB) EXTERNAL PACK Opens in new window (pdf, 1562kB) 22_0656 NC Applicant guide - Digital Opens in new window (pdf, 2862kB) Share this page Print Email Facebook Twitter LinkedIn GMail