Club Administrator: Edinburgh South Community Football Club (ESCFC)
About Edinburgh South Community Football Club (ESCFC):
Edinburgh South Community Football Club is the largest youth football club in the east of Scotland, with nearly 1000 players across 75 teams and a dedicated team of volunteer coaches. Our vision is to foster a community where every child has the opportunity to play football, develop their skills, and enjoy the game in a supportive and inclusive environment. Our mission is to provide high-quality football coaching and development opportunities for all, regardless of background or ability. We value teamwork, respect, integrity, and community spirit.
Job Reference ID: ESCFC-CA-2025-01
Hours: Fixed Term 6 months, Full Time, Flexi-working available, 5 days a week based on a 35 hour week.
Location: Hybrid - Inch park Community Sports Club, Edinburgh and home based.
Job Overview:
We are seeking a detail-oriented and proactive Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support. This position requires strong organisational and financial skills, proficiency in various software applications, and excellent phone etiquette. The Administrator will be responsible for managing clerical tasks, data entry, and maintaining office efficiency. The role will initially be offered as a 6 month contract, with an opportunity to extend for the right candidate.
Main Duties
* Provide administrative support to ensure efficient operation of the office.
* Manage phone calls, emails, and correspondence with professionalism and courtesy.
* Perform data entry tasks accurately and efficiently using various software applications.
* Maintain organised filing systems for both physical and digital documents.
* Utilise Microsoft 365 for document creation, scheduling, and communication purposes.
* Manage day to day bookkeeping tasks and budgets as required.
* Manage compliance checks and registrations for players and officials.
* Coordinate meetings, appointments, and operations arrangements as needed.
* Support team members with clerical duties to enhance overall productivity.
* Prepare and deliver accurate and timely management reports.
* Distribute club communications to players, parents/guardians, and coaches.
* Oversee and manage information in our club system, ensuring accurate and timely updates in collaboration with the Operations Team, committee/members, coaches, and customers.
* Handle subscriptions payments and reconciliation of expenses.
* Monitor cash flow, team funds, and player subscriptions.
* Generate and distribute communications relating to Club Committee meetings and ad-hoc meetings, which may require occasional evening attendance.
* Assist and support the Head of Operations and Community Coach Coordinators in daily administrative activities and the board of Trustees.
* Maintain and enhance the club's day to day processes and SLA’s.
Skills and Experience Required:
* Database Management: Proficiency in managing information systems that record and manage personal information.
* Financial Management: Highly skilled in bookkeeping and accounting.
* MS-Office: Highly competent in Excel, competent with Microsoft 365 Apps.
* Productivity Tools: Familiarity with personal productivity and social media tools (e.g., SharePoint & Microsoft 365, Facebook, WhatsApp amongst others).
* Organisational Skills: Ability to manage and plan personal workloads and deliverables effectively.
* Communication Skills: Excellent written and verbal communication skills.
* PVG Clearance: With club assistance, PVG clearance will be required.
* Adaptability: The ability to handle unexpected situations and adapt to changing circumstances is important in a dynamic environment.
* Problem-Solving: Being able to address issues efficiently and find solutions without escalating them to higher management.
* Team Player: Working well with others, supporting team members and volunteers, and fostering a collaborative environment.
* Attention to Detail: Ensuring accuracy in all tasks, from financial management to database updates.
* Leadership: Motivating and guiding others, especially when overseeing volunteers and coordinating activities.
* Technological Proficiency: Being comfortable with various software tools, including MS-Office, database management systems, and social media platforms.
* Passion for Community and Sports: Commitment to the role along with a genuine interest in football and community engagement is desirable.
If you feel you would be a good fit for this role and want to be part of a truly amazing community club, please send your CV to recruitment@escfc.co.uk, quoting the Job Reference ID or Role in the subject line.
For an informal chat about the role, please contact our Head of Operations, Katie on 07886304838.
Interviews will be held the week of the 10th February 2025.
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