Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department.
Person Specification
1. Previous administration and office management experience.
2. Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.
3. Previous invoicing system experience.
4. Strong IT skills.
5. Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.
6. Proven ability to work to changing deadlines and able to multi-task.
7. Ability to work on own initiative and as a team member, providing support to the team as and when necessary.
8. Excellent attention to detail.
Key Responsibilities
1. Manage the phone lines.
2. Provide information and guidance to external and internal company contacts.
3. Manage mail, travel, consumable orders.
4. Prepare and organize meetings.
5. Be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing.
6. Ensure the monitoring and research of documents: participate in monitoring regulatory, competitive and technical developments, etc.
7. Methodically archive and classify the documents entrusted to him/her: digital archiving, file plans, etc.
8. Coordinate the flow of information to all services.
9. Possibly manage various management tasks for his/her manager or department: expense reports, payment, various entries, etc.
What We Offer
• Competitive Salary
• 26 days Annual Leave
• Industry leading Life Assurance
• Healthcare Cash Plan
• Wellbeing Employee Assistant Programme
• Pension Scheme
• Eye Care Vouchers
• Long Service Award
• Season Ticket Loan
• Occupational Health Service
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