Our client a leading law firm are seeking to recruit an Office Manager to join their NI team to oversee the administrative activities that facilitate the smooth running of their Belfast office, organising their people, information and other resources, keeping records up to date and ensuring that all administrative processes work effectively, and we comply with all regulatory requirements. Duties will include:- Managing front of house hospitality and meeting and greeting clients Using a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office Managing online and paper filing systems, including file closures Liaising with IT in relation to new starters and network functionality Ensuring fee earners comply with CPD obligations in all three jurisdictions (NI, ROI and E&W) in which we operate Managing the practising certificate renewal in all three jurisdictions (NI, ROI and E&W) in which we operate Managing the grant funding and reporting requirements relating to inward investment grant Ensuring the website is kept up to date Recording office expenditure and manage the budget Organising the office layout and maintain supplies of stationery and equipment Maintaining the condition of the office and arranging for necessary repairs Overseeing the recruitment of new staff, including training and induction Ensuring adequate staff levels to cover for absences and peaks in workload Carrying out staff appraisals for business support staff and managing performance Delegating work to business support staff and managing their workload and output Promoting staff development and training Implementing and promoting our equality and diversity policy Reviewing and updating health and safety policies and ensuring they are observed Checking that data protection legislation is being adhered to in relation to the storage of data, and reviewing and updating policies as appropriate Arranging regular testing for electrical equipment and safety devices Preparing documentation for service providers Coordinating internal staff events and external client events Key Skills and Experience Previous experience working in a similar role within the professional services sector, preferably legal would be advantageous Excellent client care and first-class communication skills Thrive working under pressure to meet deadlines whilst maintaining a high level of attention to detail Ability to use own initiative Forward thinking mindset with a solution driven 'can do' approach Skills: Office Administration Office Manager Communication Skills