Estates Assets Project Manager (PFI Expiry)
In line with government recommendations, the Trust is planning the activities required for a successful transition. A PFI Expiry Committee meeting quarterly is in place to oversee the process, and an initial phase of preliminary planning works has been done to prepare the Trust for the detailed works necessary to ensure a successful transition. The Trust is now looking to progress these detailed works and in order to do so needs to recruit additional experienced staff.
This post will report into the Trust's project lead for the handback process and manage the asset condition obligations associated with handback. An independent condition survey of the hospital is due to commence in January 2025 with reports issued in July 2025. The surveyor will be jointly appointed by the Trust and the PFI provider, and the post holder will assist in arranging access for the surveyors during the survey, analyse the findings, agree the lifecycle works and maintenance regime changes required, agree the associated programmes and monitor the works to ensure a compliant handback.
The post holder will act as Deputy for the PFI Expiry - Future Services Project Manager as required.
Main duties of the job
1. Review the PFI Contract to understand its idiosyncrasies.
2. Identify and understand the current arrangements for the delivery of hard FM services at the hospital including lifecycle.
3. Liaise with the surveyor doing the independent condition survey of the hospital and assist in arranging access.
4. In conjunction with the PFI provider, facilities management contractor and colleagues within the Estates team, analyse the survey findings, agree the required lifecycle works/maintenance regime changes and associated programmes and monitor the works.
5. Liaise with the Trust's lifecycle and maintenance access lead and attend the monthly Access Meeting ensuring that the Trust's clinical teams are made aware of significant lifecycle works in sufficient time for necessary clinical arrangements/workarounds to be made.
6. Liaise with colleagues in the Estates Team ensuring that they are kept up to date with developments.
7. Chair the monthly Lifecycle Meeting.
8. Input into ongoing discussions around lifecycle investment including risk assessments where work may be overdue and the valuation of works which are unlikely to be completed by expiry (if any).
9. Assist the Future Services PM to produce plans for expiry activities required over the next 4 years.
10. Assist the Future Services PM in the provision of reports and recommendations to the PFI Expiry Committee and Trust Board.
11. Assist the Future Services PM in developing solutions for delivery of the hard FM and lifecycle services post expiry.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT, the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.
More than 3,500 people work for the Trust - they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire. We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values - Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time...all the time.
Job responsibilities
1. Chair Trust Projects Boards as directed e.g. Lifecycle Progress.
2. The post holder will provide a key high level of planning in the efficient delivery of the healthcare estate.
3. The role will provide assurance for the Trust that the lifecycle and hard FM contract service suppliers are fulfilling the technical and statutory obligations required to provide a safe and efficient healthcare environment.
4. The post holder will co-ordinate an effective service delivery between the Trust and the PFI partners for the lifecycle and hard FM services.
5. Monitor and negotiate with the lifecycle and hard FM service provider to ensure that in the context of expiry, engineering maintenance, including contract work, is carried out to appropriate standards and specifications.
6. To influence complex relationships in relation to balancing achieving objectives (e.g. commercial, emotive, compliance and performance issues).
7. To make recommendations and project proposals on complex contractual and procurement matters.
Person Specification
Education & Qualifications
* Professional knowledge acquired through degree or equivalent + specialist knowledge across a range of estates, facilities activities; acquired through postgraduate course.
* Experience to masters equivalent level plus managerial, financial and strategic knowledge.
* Engineering, surveying or project management related post graduate training and/or evidence of CPD.
* Member of relevant professional body (CIBSE, IWFM, RICS, IHEEM etc).
* Project Management Qualification.
Skills, Knowledge & Abilities
* Able to work with a high level of autonomy and minimal direction and to lead in all aspects within the role.
* Good communicator, able to communicate effectively with all disciplines and levels of staff.
* Develops long term strategic estates operations plans to implement organisational objectives for critical services.
* Managing significant revenue and capital budgets.
* Experience of managing high risk projects both estates and capital.
* Extensive experience of managing building and facilities management contractors, experience in an NHS environment or similar including experience in a management position.
* Extensive experience in FM in a management position, preferably within PFI or similar context.
* Procurement of goods and services (e.g. contracts) requiring complex tendering processes.
Experience
* Judgements across wide range of estates issues taking into account legislation, H&S, conflicting demands, content of expert advice on estates operations matters.
* Able to use and understand technical drawings including interaction with auditing, surveying and drawing software (BIM/CAD etc).
* Able to distil large amounts of highly complex information and summarise key trends/performance indicators.
* Be able to create and use software to input and analyse data and produce bespoke reports.
* Exchanges maintenance, technical project-related information with specialists, non-specialists, including senior managers, directors; negotiates with contractors, suppliers.
* Flexibility - Adapts tactics/approach.
* Analytical thinking - tests all angles and strategies for highly complex legal, commercial and technical matters.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£62,215 to £72,293 a year pro rata (INDICATIVE)
Contract
Permanent
Working pattern
Full-time, Flexible working, Home or remote working
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