Overview
Brand new opportunity to join an incredible Software Company as an Office Manager and Executive Assistant. A well-established and innovative organisation, providing cutting-edge digital solutions to clients across various industries is looking for an Executive Office Assistant.
We are seeking a highly organised, proactive, and detail-oriented Office Manager and EA to support the Directors and Senior Leadership Team at a dynamic and fast-growing organisation.
Role
As Office Manager, you will be required to ensure the smooth operation of the leadership team and overall office management. The ideal candidate will have a strong background in executive support and office administration, with the ability to manage competing priorities discreetly and professionally.
Key Responsibilities
1. Executive Assistance:
o Diary Coordination: Organise and oversee daily schedules, ensuring the executive team’s time is effectively managed.
o Document Preparation: Prepare reports, documents, and presentations for senior management’s review and action.
o Executive Liaison: Communicate on behalf of the executive team, ensuring clear and concise messaging with internal and external parties.
o Meeting Organisation: Set up meetings, including remote and in-person sessions, and prepare all necessary materials for participants.
o Task Prioritisation: Ensure that all executive tasks are prioritized and deadlines are met with minimal oversight.
o Confidential Handling: Manage highly sensitive information with discretion and integrity.
2. Office Operations:
o Day-to-Day Management: Keep the office running efficiently by managing supplies, equipment, and ensuring workspaces are well-organised.
o Vendor Relations: Liaise with suppliers and service providers, ensuring contracts and service levels are maintained.
o Facility Coordination: Manage the office environment, ensuring all health and safety standards are followed, and organise workspace improvements.
o Team Support: Provide logistical support to leadership teams and assist with various office-wide initiatives.
o Budget Tracking: Help oversee the management of office expenses, maintaining accurate records and liaising with finance for budget alignment.
o Event Planning: Take charge of organising company-wide meetings, events, and team activities, handling logistics from start to finish.
Requirements
* Highly organised with the ability to manage multiple tasks and shifting priorities.
* Excellent interpersonal skills with a strong emphasis on communication and diplomacy.
* Capable of working independently while being a proactive team player.
* Advanced proficiency with office tools such as Microsoft Office, Google Workspace, and task management software.
* Ability to maintain confidentiality and handle sensitive matters with discretion.
* A natural problem solver, adept at handling unexpected challenges with ease.
Location: Hybrid (3 days in office)
Salary: £30,000- £40,000 per annum (dependent on experience)
Benefits
* Private Medical Insurance through Vitality
* Access to Vitality dental, optical and other healthcare cash-back schemes
* Pension scheme through Aviva
* Access to the employee discount portal (e.g. cinema, shopping and vouchers)
* Flexible benefit fund (use towards enrolling family in Private Medical Insurance, additional pension contributions or vouchers on discount portal)
* 24 days holiday plus bank holidays
* Subsidised on-site canteen
* Training & personal development opportunities resulting in career progression
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