Office Manager (E6859) - Co-op Academy Brierley
Purpose of role:
To work closely with the Business Manager, providing high quality administrative support running the main school office, data and exams manager. To manage the Academy’s administration provision, having oversight of key processes and procedures, quality assurance and curriculum resources.
Specific Responsibilities
* To effectively manage the Academy Administration Team (up to 4 members of staff) ensuring required levels of support are maintained for internal and external customers potentially up to 2 sites.
* Quality assuring internal and external Academy communications, ensuring the highest professional standards.
* Responsible for procurement and contracts up to the value of £40,000.
* Manage accident reporting on all systems, ensuring legal frameworks are followed.
* Manage the telecommunications and reprographics system.
* Responsible for website monitoring and compliance.
* To manage and administer the examination process, ensuring entries are recorded accurately.
* To support the Academy to comply with GDPR regulations, with the Trust Policy.
* Manage the administration budget, purchases and ensuring spending is kept within the agreed budget figures.
* Responsible for purchase requisitions and committing monies, maintaining admin records, preparing detailed reports for SLT.
* Oversight of admissions paperwork, ensuring the process is followed and data recorded as required.
* To construct and review an annual calendar of work for the Academy Administration Team.
* To support the Arbor system, providing appropriate CPD for users, ensuring colleagues have relevant access rights, and completing necessary system housekeeping tasks.
* Responsible for policy tracker ensuring SLT are aware of deadlines and content.
* Data and statutory returns (Census, Workforce, trust reports) to compile student data returns and support the Business Manager with reports as and when required.
* Working with the Business Manager and Subject Leaders to draft medium and long term plans to develop systems and identify efficiencies to improve service delivery to support continuous Academy improvement.
* Contribute to the organisation of key Academy events involving external stakeholders ensuring planning, room bookings, staffing requirements and refreshments are organised in advance.
* To contribute to the smooth operation of the Academy through the duty system.
* Compliance with all school policies and procedures, including the safeguarding and child protection policies and prevent duty.
Management (implementation) including Performance Management
* Setting objectives and performance managing up to four members of staff.
* Maintain up-to-date role specific knowledge.
* Attend training and participate in personal/performance development as required.
* Promote teamwork and motivate staff to ensure effective working relations and communication.
Monitoring
* Monitor the work of office staff (4 members of staff, potentially more in future) across 3 sites.
* Responsible for development, implementation and ongoing monitoring of academy administration staff and associated processes.
* Participate in regular in-service training (INSET)
Strategic Direction and Development of Co-op Academy Brierley
The post holder will be expected to support and promote the development and progress of the academy, its students and staff.
All staff are expected to:
* Facilitate open and clear lines of communication with all stakeholders.
* Contribute to the academy’s development and implementation of policies.
* Support all staff in achieving the academy’s priorities and targets.
* Ensure parents are well informed about the academy and their child’s progress.
Working with Staff
The post holder will promote positive and professional working relationships between all staff within the Department and academy. They will also be expected to:
* Support the implementation of the academy’s Performance Management policy.
* Cover for immediate staff absence ensuring all deadlines and statutory documents are completed on time.
* Follow the academy’s quality assurance processes.
* Liaise with appropriate colleagues to ensure that individual needs of students are identified and met.
* Promote an inclusive environment and support the development of strategies to improve attendance.
The above list is not exhaustive or exclusive. The role requires the post holder to be professional, cooperative and flexible in line with the business needs of the Trust. The post holder is required to undertake additional such duties as may reasonably be expected within the scope and grading for the post.
This school is an Equal Opportunities Employer and requires its employees to comply with all current equality policies in terms of equal opportunity for employment and access to services. This school is committed, where possible, to making any necessary reasonable adjustments to the job role and the working environment that would enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.
The Application Process
The closing date for applications is Monday 17th March with interviews taking place shortly thereafter.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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