Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023. At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing. Your Future Starts Here Why Bytes? Operating from modern, hybrid working environments with offices in Leatherhead, Reading, London and Manchester 25 days holiday per annum plus bank holidays and Christmas period Excellent learning and development opportunities Open plan office with collaborative working spaces, on-site gym, outdoor tiki bar, coffee bar, and lunch area Company wellbeing and social events Sports and social clubs Incentive trips Employee Assistance Programme Discounted private healthcare EV scheme and Ride to Work scheme Winners of an array of industry awards Great Place to Work Certified Sunday Times Top 100 Best Places to Work Supporters of 85 charities with strong commitment to diversity and sustainability POSITION DETAILS: Position Title: Assistant Office Manager – Reading Reports to (POSITION): Facilities Manager Team: HR & Payroll PURPOSE OF JOB: (OVERALL DESCRIPTION OF THE POST WITHIN THE TEAM AND ORGANISATION) We are looking for an assistant office manager to join our facilities department working primarily out of our Reading office, this role will look after all office related responsibilities including a number of administrative, diary management activities. KEY RESPONSIBILITIES: Manage office operations alongside the facilities manager and landlord Assist Facilities Manager and Facilities Team with ad hoc Tasks Admin duties for CCO - diary management, travel bookings etc Occasional travel to Leatherhead required to assist with Reception cover Greet all incoming visitors and contractors into the Reading office Liaise with third party contractors to include cleaners, security etc Stock check and order office supplies and equipment Receive, sort, and distribute incoming mail. Meet and greet all visitors, ensure they are checked, provide relevant guidance Manage meeting rooms Management of Vendor bookings Assistance with on-site events Set-up & set-down meeting rooms each morning Assist with Sales Intake days – liaise with Divisional Director for requirements Manage Goods-in and deliveries Manage vending machine Manage bookings for staff onsite massage services Order buffet lunches when required Order and take delivery of food supplies weekly Keep a log of all Reception purchases Raise Purchase Orders for any items purchased ie: Amazon, Flowers Ensure Health & Safety compliance – PAT Testing etc Provide assistance to Fire Wardens and First Aiders QUALIFICATIONS, EXPERIENCE, & SKILLS: ( DELETE AS REQUIRED IF ESSENTIAL OR DESIRABLE, REMOVE UNNECESSARY REQUIRENENTs) Educational Qualifications: GCSE A-C in English & Mathematics Essential Years of Experience Experience in working in a similar front of house / office management role. Essential CORE Competencies & SKILLS – BASED ON POSITION AND GRADE (IF APPLICABLE) (INCLUDE CORE COMPETENCIES & SKILLS REQUIRED FOR THIS POSITION BASED ON THE GRADE) Strong Communication & Interpersonal skills Good attention to detail Comfortable with diary management Strong organisation skills Other details Job Family Employee Job Function Administration Pay Type Salary