Job Summary
The Junior Estates Officer (HVAC) will be accountable to the Ventilation & BMS Manager & The Estates Officer for the management of a multi-disciplinary maintenance department, ensuring all engineering maintenance, including contract work, is carried out to ensure high performance and compliance with recommended standards and legislation. Overall responsibility for complex engineering plant, equipment, and services. Operates and reviews planned maintenance programme, implements and maintains physical asset register. Oversees minor schemes and Capital works as required throughout the Hospitals NHS Trust facilities and other properties covered by the Service Level Agreement.
We are a large healthcare site environment, so this role involves maintenance in accordance with HTM 03-01. We oversee all works for 88 critical AHUs, 140 non-critical AHUs, 2 Large BMS systems, review and agree follow-on works from over 100 functional area annual verification reports, circa 200 Microbiological Safety cabinets & Fume Cupboards, 5 Clean Rooms, and 200 other LEV systems that also require 6 & 12 monthly scheduling and overseeing of all associated works.
What you’ll do:
1. Direct management of the HVAC maintenance teams.
2. Provide technical information and support to the Capital Projects and other Estates personnel.
3. Develop a system of regular involvement and consultation with all members of the department.
4. Communicate regularly with Heads of Department, Nursing Officers, and staff.
5. Work with the Estates officers and teams, exchanging technical information with non-technical staff, negotiating with contractors and suppliers.
6. Manage contractors carrying out Estates maintenance, alterations, or upgrade works to ensure all aspects of the work comply with the specification, terms & conditions, relevant regulations, Approved Code of Practice, and Health & Safety requirements.
7. Liaise and maintain good working relationships with managers and staff at all levels throughout Sodexo and the Trust.
8. Participate in the Estates out of hours "On Call" roster as required, including the provision of cover for absent colleagues.
9. Monitor compliance with Engineering Safe Working Practices as required by Legislation, Regulations, and Guidance Notes.
10. Oversee the effectiveness of the Planned Preventative Maintenance System, ensuring it is updated, developed, and reviewed, taking into account Legislation and new developments.
11. Ensure comprehensive records of all engineering plant, equipment, and services are available to comply with Legislation and Regulations.
Under the direction of the Head of Estates, act as the Authorised Person/Responsible Person for one or more of the following areas to ensure all statutory obligations are complied with:
1. Medical gases
2. Lifts
3. Water (Legionella)
4. Pressure Systems
5. Fuel
6. Confined Spaces
7. HVAC
Assist in the management of maintenance contracts as required, including the preparation of documentation, tenders, etc.
Continuously update knowledge of technical, legislative, and managerial developments relevant to estate management.
What you bring:
1. Qualified to a minimum of HNC level or equivalent in a relevant building discipline.
2. A minimum of 5 years experience in the maintenance of all mechanical elements of buildings.
3. A minimum of 2 years experience in the line management of staff.
4. A minimum of 2 years experience in the management of contracts and contractors.
5. A working knowledge of all Health & Safety legislation affecting their work.
6. Numerate with the ability to manage budgets.
7. Good written and verbal communication skills, with the ability to write reports.
8. Computer literate with the ability to use Microsoft Office software and email.
9. Ability to plan and programme works to achieve best value.
10. Ability to manage, prioritise, and plan own workload and deliver work within required time scales.
11. Decision-making ability.
12. Broad-based knowledge of building engineering services.
Desirable Skills / Attributes:
1. Excellent working knowledge of Safe Systems of Work related to HVAC & BMS systems and general construction.
2. Ability to identify problems, understand key issues, and investigate alternatives.
3. Experience with Design and Build projects.
4. Knowledge of Health & Safety at Work Act 1974, and COSHH.
5. Trained and competent at safe isolations and verifications of NHS Healthcare Critical Ventilation Systems.
6. ONC/HNC or similar qualification in a Mechanical Engineering discipline.
7. Self-motivated and confident.
8. Good communication skills.
9. A good decision maker who copes well under pressure.
10. Computer Aided Facilities Management (CAFM) and Building Information Model (BIM) Experience.
What we offer:
1. Unlimited access to an online platform offering mental health and wellbeing support.
2. Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice.
3. Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
4. The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).
5. Money Insights and financial benefits via the Salary Finance Platform.
6. Save for your future by becoming a member of the Sodexo Retirement Plan.
7. A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo.
8. Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo.
9. Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
10. Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
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