We’re looking for a brilliant Events Manager to join Keswick Ministries in the heart of the stunning Lake District. You’ll lead events at The Pencil Factory, working with our fantastic Site Team to plan, coordinate, and ensure everything runs smoothly. If you’re organised, love Jesus and are passionate about events, then we look forward to hearing from you.
The successful candidate must be able to demonstrate:
* Experience working in event management, hospitality or customer service
* Excellent organisational and planning skills
* Ability to work well within a team and dealing with all types of customers
* Excellent communication skills
Location: Keswick, United Kingdom
Salary: £37,000 - £42,000
Relocation Allowance: Up to £8,000
Closing date for applications: Sunday 30th March
The main responsibilities of the role include:
Event Management
* Produce detailed proposals for events, predominantly at The Pencil Factory (including timelines, venues, suppliers, legal obligations, staffing and budgets)
* Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
* Where appropriate support organising guest speakers and delegate packs
* Manage and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
* Ensure facilities for car parking, and other support services as required by the event
* Ensure that insurance, legal, health and safety obligations are followed
* Oversee the dismantling and removal of the event and clear the venue efficiently
* Produce post-event evaluation to inform future events
* Research opportunities for new clients and events
* Sharing relevant info on The Pencil Factory social media to promote the venue and events
Customer and Booking Liaison
* Hosting site visits – flexible to accommodate client’s needs
* Phone / email communication to assess event needs
* Producing event / hire quotes using pricing structure, to be approved by line manager
* Communicating and agreeing pricing with client and following up with booking form / deposit invoice to secure booking
* Managing staff to steward and service events
Event Co-ordination
* Co-ordinating and scheduling room setup requirements working with the Site Team, and signing off completion
* Pre-event checks of venue / car parks / access
* Opening Site / Meeting Client / Communicating Fire, Safety and Site Procedures to Client
* Hosting or organising Catering / refreshments
* Conducting site closure procedure
* Recording and submitting maintenance requests to the Facilities Team when extra maintenance and cleaning tasks are required
* Managing client feedback process to ensure continuous improvement and reviewing events internally with Facilities Team
We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion*, sexual orientation, age, veteran status or other category protected by law.
*In accordance with the Equality Act 2010, Part 1, Schedule 9, it is a genuine occupational requirement that the post holder is a practicing Christian and in agreement with the Keswick Ministries statement of beliefs and values.