Procurement Process Coordinator (Short Term Temp)
Job Introduction
About the role
Selfridges requires a Procurement Process Coordinator to help develop and maintain the Procurement governance processes and procedures.
The Procurement Process Coordinator will support the Head of Procurement to ensure all the business processes that Procurement is involved in are constantly reviewed, challenged, and streamlined where necessary, making sure that all touch points add value and have meaning. The role will involve actioning the outputs of the reviews carried out by the Head of Procurement and the Senior Procurement Managers.
The candidate will have sound organisational skills and be able to think logically. Good analytical, influencing, and communication skills are a real advantage.
The Procurement Process Coordinator will be responsible for ensuring that the process and policy are suitably applied for all activity carried out by the Procurement teams and that reporting, system adoption, and data storage are conducted in line with time and quality requirements.
Role Responsibilities
* Supporting the Head of Procurement in the delivery of the procurement service by managing and maintaining quality standard Procurement processes and procedures, specifically:
* Ownership and Maintenance of the current and future Contract Management System
* Creation, Development, and implementation of a quality standardised Procurement SharePoint site
* Supporting the procurement team in the training and implementation of the Procurement process and policy
* Working with the Financial Systems team to implement and maintain the Procurement catalogue strategy
* Ability to manipulate and analyse data using various MS Office applications
* Taking ownership of the documentation of the actions of the Procurement team meetings and workshops
* Supporting Procurement project activity where required
* Ensuring the supplier database on Oracle is maintained with only suppliers that have been used in the last 14 months
* Producing regular reports as required, e.g., monthly supplier spend report, SAQ progress report
* Supporting the Procurement team with any ad-hoc reporting requirements
* Being part of the team to ensure sustainability projects are delivered and progress monitored
Customer Interaction
* Supporting the identification, development, and expansion of key relationships with Finance, Legal, DPO, Security, Risk, and the business
* Continuous support for the Procurement team to educate customers on the Procurement process and policy
* Strong knowledge of Selfridges business structures, systems, and operations required
Team Support
* Supporting and promoting the Procurement team to ensure delivery of an effective service across the whole business
* Working as one on procurement activity, to deliver a seamless service to internal customers
About you
* Excel Knowledge and reporting – ability to use Excel to manipulate reports
* Basic contract knowledge – ability to support the business in amending simple contract documentation
* Ability to use procurement systems – experience in raising purchase orders and making catalogue changes is desirable
* Ability to process new supplier requests – confirming supplier information and payment terms
* Good communication – relationship management and ability to communicate clearly with team members, suppliers, and stakeholders
* Basic Project Management and Organisation – proactive approach to managing projects
* Procurement – experience in working on low value/low risk expenditure
* Team Player – proactive approach to helping the team improve overall performance and efficiency
#J-18808-Ljbffr