Job Description
Legal Personal Assistant
hybrid Working
Your Role
* Co-ordination of multiple complex email inboxes and busy diaries by proactively managing the time and priorities demonstrating an understanding of the individuals and firm priorities.
* Exercise discretion by dealing with highly sensitive and confidential information appropriately.
* Provide effective gatekeeping to the Director Legal and Commercial Risk, with a focus on forward planning and scheduling to anticipate needs, busy periods and changing priorities – and, where possible, eliminate issues before they arise.
* Understanding of law firm structures and hierarchies, to enable appropriate prioritisation.
* Supporting on legal document production and amendments (including letters, presentation etc) demonstrating a good eye for detail and an appreciate of house style.
* Manage and coordinate travel itineraries and expenses, including booking of trains, flights and accommodation.
* Schedule, and where needed facilitate, meetings and appointments, including booking meeting rooms, setting up virtual meetings. Where appropriate prepare papers and agendas, attend meetings and take minutes.
* Undertake additional responsibilities to meet business requirements, as needed.
Your Skills and Experience
The role requires a highly self-motivated, dedicated and forward-thinking person who possesses excellent commercial awareness and communication skills. In addition, this role requires:
* Experience within previous PA roles preferably looking after multiple stakeholders at senior level manging complex and confidential diaries and emails.
* Previous experience in a legal environment and/or with legal documentation is essential.
* Excellent time management and attention to detail
* Exceptional communication skills, both written and verbal
* Confident self-starter, able to take ownership, work proactively, think ahead and multi-task in a fast-moving environment with the ability to cope with a wide range of competing demands and changing priorities
* Exceptional organisational skills
* Confidence in decision making and prioritisation of tasks
* Sensitive and diplomatic management of multiple high-level stakeholders with a high level of confidentiality and the ability to handle confidential information appropriately and work with discretion Experience of managing a demanding schedule
* Excellent knowledge of MS Office (including functionality to support document mark-up, version control etc), Teams and SharePoint plus an understanding of the iManage or similar document management system and document compare platforms.