Job Description
Our client, a world renowned educational establishment, is seeking an experienced PA to provide essential comprehensive administrative and secretarial support to the Deputy Head. This role will
ensure the smooth running of the Deputy headmaster's office, providing an efficient and discreet service to staff members and to parents of pupils. Frequently confidential and sensitive matters must be dealt with in the appropriate manner, therefore a discreet manner is essential.
This role is a full time, term time only role with an additional 2 weeks working required in the holidays and 5 inset days.
The main duties of the post will include, but not be restricted to, the following:
* Planning and managing the Deputy Heads diary, appointments and reminder systems, in order to make the most effective use of his time.
* Dealing proactively with all incoming and outgoing correspondence to and from the office, including drafting letters and emails, in order to ensure appropriate and timely responses to all communications.
* Ensuring that all visitors and callers to the office receive an efficient, professional, approachable and welcoming service, in line with the ethos of the School.
* Preparing and processing documents, reports and presentation materials to a suitably high standard, and to agreed timescales, using appropriate software packages.
* To support safeguarding administration.
* Planning and organising internal and external meetings/interviews as required.
* Making travel arrangements and preparing agendas and papers for meetings and minute taking.
* Liaising with senior staff, regarding letters to parents concerning pastoral care and disciplinary matters.
* Contributing to the operations of the School’s offices, including providing cover for colleagues and general administrative assistance as required.
* To undertake any other duties as deemed appropriate.
The successful candidate will have the following attributes:
* Proven experience in a similar role.
* Substantial senior secretarial and administrative experience, working in a complex environment.
* Excellent command of written and spoken English.
* Excellent telephone manner and ability to deal with visitors and callers in a calm and courteous way.
* Accuracy and attention to detail as well as first rate organisational skills.
* The ability to cope with a wide range of tasks and competing priorities.
* Sufficient numeracy to deal with statistical data
* Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint and Excel
* Previous experience within an educational environment would be advantageous.
This is a full time, (08:15 17:00hrs, Mon-Fri) term time only position, with a requirement to work 10 additional days in the School holidays, and on 5 Inset days per year, with one hour (unpaid) lunch. The salary is £35,000 per annum pro rata, with a fantastic benefits package.
Due to the nature of the role, this is an Office based role.