Job summary We are seeking an enthusiastic individual, who can work well as part of the Women's Health administration team providing a high-quality administration support service. The post-holder will need good written and verbal communication, strong IT skills, interpersonal and administration skills with the ability to work flexibly within a challenging environment. A proactive "can do" attitude is required and a commitment to high quality, recognising the benefits of creativity and adaptability. Main duties of the job To work in a team-based administrative service providing support for each other and ensuring continuity of the service. To obtain, track and return (on-site) casenotes or other patient records as required. To maintain the team's generic email inbox, distributing queries as appropriate. To sort all incoming post and ensure all outgoing post is taken to the Post Room daily. About us We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day. Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability. Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above. Date posted 07 November 2024 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 344-4964WCY-A Job locations William Harvey Hospital Kennington Rd, Willesborough, Ashford TN24 0LZ Job description Job responsibilities Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below. Job description Job responsibilities Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below. Person Specification Qualifications Essential Educated to GCSE level with A-C grades in English and Maths or equivalent qualifications Good standard of numeracy & literacy Skills and experience Essential Previous clerical experience Work under pressure and to tight deadlines Computer literate - Knowledge of Microsoft Office packages e.g. Word, Excel, etc Excellent verbal, written and numerical skills Strong interpersonal skills Desirable Knowledge of NHS systems, including Allscripts Ability to implement processes for data collection Professional attributes Desirable Previous PAS/Allscripts experience Processing of confidential information (Data Protection Act 1998) Person Specification Qualifications Essential Educated to GCSE level with A-C grades in English and Maths or equivalent qualifications Good standard of numeracy & literacy Skills and experience Essential Previous clerical experience Work under pressure and to tight deadlines Computer literate - Knowledge of Microsoft Office packages e.g. Word, Excel, etc Excellent verbal, written and numerical skills Strong interpersonal skills Desirable Knowledge of NHS systems, including Allscripts Ability to implement processes for data collection Professional attributes Desirable Previous PAS/Allscripts experience Processing of confidential information (Data Protection Act 1998) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name East Kent Hospitals University NHS Foundation Trust Address William Harvey Hospital Kennington Rd, Willesborough, Ashford TN24 0LZ Employer's website https://www.ekhuft.nhs.uk/patients-and-visitors/ (Opens in a new tab)