The company offers a stable, fun, and supportive working environment, and this vacancy is due to the retirement of a long-standing member of staff.
Principal responsibilities and duties:
* Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details.
* Process GINS sent from UTT.
* Go through the latest shipping schedules and update the system.
* Chase suppliers by email for any missing container paperwork.
* Print off snapshots for the buyers.
* Print out second-hand list and pass to Export Manager for price amendments. Once returned, update Java and email out.
* Email UTT & MM a copy of the latest ‘In transit report’.
* Run GP report and pass to Finance Director, once checked and backing sheet attached.
* Process MM report (Fridays only).
* Obtain West load allocation from UTT, and then advise MM of share.
* Sort West call backs twice a week including MM requirements. Print out the call backs report and decide what is required for Clarkes, then arrange the transfers.
* Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance.
* Send out New Products Reports to mailing list.
* Process PI received from UTT on a Friday.
* Raise new part numbers in keeping with current product groups.
* Delist products when requested by Buyers.
* Write and print monthly list of dispatch invoices for the Intrastat. Send to FWD.
* Using the Intrastat report, go through containers, prioritise and decide on destination warehouse.
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