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Flogas Britain is one of the largest distributors of off-grid energy in the UK and has 40 years’ experience of providing solutions to both commercial and domestic customers, principally in the form of liquid gas. The business has a longstanding record of organic growth driven by new installations, underpinned by a strong technical engineering expertise and capability.
The business is at the forefront of the energy transition having developed a prominent track record in converting customers from higher emissions fuels to lower carbon and cleaner solutions for the last decade.
JOB PURPOSE
We wish to appoint a Document Controller, who would be dedicated to managing the information flow of drawings and documents to deliver the Avonmouth project goals by working with the project team and applying Flogas systems and procedures.
This role plays an integral part in the project’s success and as such the individual must be flexible, able to work unsupervised, have excellent communication skills and have a business-focused attitude.
ACCOUNTABILITIES
1. Issuing drawings and documents in accordance with Quality Assurance Procedures.
2. Receive and/or download electronic drawings and documents, file in the appropriate directory and maintain a drawings received schedule.
3. Circulate received/downloaded electronic documents to the Project Team.
4. Print copies of incoming electronic drawings for distribution to the Project Manager, designers, consultants, engineers, regulators and main contractors.
5. Keep a log of in-coming and out-going information.
6. Upload drawings and documents onto electronic document management systems in accordance with the schedule provided by the Project Manager.
7. Filing of electronic correspondence in accordance with quality assurance procedures.
As a Document Controller, your main accountabilities will be as follows:
1. Set up and configure a document control system, ensuring that it is tailored to suit the needs of the project.
2. Help manage the information distribution involved in procurement using the document control system.
3. Maintenance of accurate records of all drawings and other construction documents issued by consultants, engineers, designers and contractors through each stage of the project.
4. Ensure that an effective internal review loop is maintained so that all documents are properly reviewed by the appropriate members of the Project Team.
5. Ensure that every drawing or other design document is received by the relevant members of the Project Team.
6. Establish from outset a close relationship with the Financial Manager to ensure that the proper procedures are put in place to maintain cost control and contractual integrity of the Project.
JOB HOLDER REQUIREMENTS
Skills & Qualifications
1. Proven planning and process management skills.
2. Attention to detail and accuracy.
3. Methodical approach to duties.
4. Must be able to communicate articulately, positively and effectively.
5. Advanced knowledge of Word, Excel. PowerPoint preferable.
6. Knowledge of document control and/or construction industry processes/terminology preferable.
7. Experience of working on a construction site environment (in a similar role) preferable.
8. Experience using an electronic document control system preferable.
Person Specification
1. A confident, professional manner.
2. Flexible team member.
3. Enjoys working in a fast pace, changing and demanding environment.
4. Has a proactive and ‘can do’ attitude and experience of coordinating others.
5. Able to continuously prioritise tasks to suit the Project’s needs.
Flogas Britain is committed to driving diversity and inclusion across its workforce, striving to attract and develop the best talent regardless of gender, age, sexual orientation, disability, neurodiversity, ethnicity or any other factor, and building a diverse and supportive culture of respect and fairness for all.
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