Document Controller
Fareham
£20,000 - £25,000
Permanent - Full Time - 08:30 - 17:30
Key Recruitment are delighted to be supporting with therecruitment for a Document Controller / Admin Assistant role based in Fareham.My client is a construction company and due to growth are adding to theirfantastic team.
The role
The document controller will support the Production andCommercial team and will manage and maintain the company constructionmanagement system. The Document Controller is responsible for managing andorganising all project-related documentation in a construction company.
This role ensures that all documents are accurate,up-to-date, and properly filed. You will work closely with project managers,Site Managers, Contracts Managers and Quantity Surveyors to maintain documentcontrol processes and systems, ensuring seamless communication and compliancewith industry standards.
Document Management:
1. Consult with clients / consultants / sub-contractors / suppliers to ensure project documentation deliverables are submitted in a timely manner
2. Support the Production team in the CMS process definition and deployment
3. Work with the Contracts manager to ensure that all relevant document management procedures are adhered to by all parties involved
4. Identify any areas of improvement in the process
5. Act as point of contact for document process queries on the project
Document Management System
6. Provide functional assistance to the project team
7. Assist and organise construction management system training for end-users
8. Manage and maintain the necessary drawing requirements via the construction management systems
Client Interface
9. Liaise with the client on O&M document issues on behalf of the project, if required
10. Submit documents to the client and check the submission is acceptable
11. Track client comments and answers, along with document resubmission
12. Manage client return status of project documentation within the CMS
General Admin
13. Admin support to Office Manager as required - Answer inbound calls, Post office and local shop journeys etc
Required Skills & Experience
14. Experience in direct contact with clients / design consultants / subcontractors /supplier representatives
15. Good understanding of document
16. Excellent attention to detail
17. Knowledge of construction management system tools beneficial but not essential
18. Exceptional communication skills
19. Methodical mindset
20. Flexible work ethic