Part-Time Administrator | Equans | Edinburgh | 20 Hours Per Week
Equans, a leading provider of sustainable and energy-efficient solutions, is seeking a Part-Time Administrator to join its team in Edinburgh. This role is ideal for candidates with strong administrative skills, experience in an office environment, and proficiency in Microsoft Word and Excel.
As an Administrator, the successful candidate will be responsible for handling office tasks, managing documentation, and supporting day-to-day operations to ensure smooth workflow and efficiency. Attention to detail, strong organisational skills, and the ability to work independently are key to excelling in this position.
This is a flexible, part-time opportunity (20 hours per week) that offers a great work-life balance while contributing to a dynamic and professional team.
Position: Part-Time Administrator
Job Type: Part Time
Location: Edinburgh
About the Role
EQUANS is looking for an Administrator to join our team based at Royal Infirmary of Edinburgh on a permanent basis. This is a part-time role working 20 hours per week. On offer is a competitive salary and benefits package.
You will be an integral member of the sites Administration and Reception team delivering all Office Services. You will support the delivery of a professional and efficient administrative support to the Office Service in line with the organisation’s goals and values. You must establish and maintain strong relationships with the operational teams and adopt and highlight a collaborative approach to resolving issues.
As an effective member of the Business Support Team, you will be focused on customer care with a “can do attitude” with the flexibility and adaptability to work within the team in a changing business environment.
Please note before applying: Working pattern is Monday to Friday 4hrs per day (10am – 2pm).
Responsibilities
What will you deliver?
* Co-ordinate with the Department Managers, Division staff and Equans Staff, delivering effective customer service and providing administrative support.
* Assist with processing HR documentation & update systems.
* Prepare relevant letters to support the wider team.
* Assist with processing of PPM’s, Reactive Tasks & Follow-ons.
* Work co-operatively across multiple IT systems in support of our operational teams on site.
* Processing orders, invoices, receipting and billing & cash reconciliation to strict deadlines.
* Undertake reception duties which include Control of contractors via E-Permit system, distribution of visitors PPE & general reception duties.
* Document control.
* Using the photocopier and scanning of documentation.
* Assist with compiling Newsletter.
* Assist with collating weekly/monthly site reports.
* Preparing and issuing of Site ID Cards.
What can we offer you?
* On offer is a competitive salary and benefits package, which includes:
* 24 days annual leave (+ public holidays) – Pro rata.
* Life Cover equivalent to 1.5 times annual salary.
* Employee discount shopping schemes on major brands and retailers.
* Cycle to work scheme.
* 2 corporate social responsibility days per year.
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
* Attractive Employee Referral Rewards Scheme.
* Access to our growing employee networks.
* 24/7 Employee Assistance Program and access to mental wellbeing app.
Requirements:
Who are we looking for?
* Previous experience working in Administration.
* Experience within a Healthcare environment is advantageous.
* Previous knowledge of CAFM Systems – advantageous.
* Knowledge of Microsoft Word and Excel.
* Experience in an Office Environment preferred.
* Ability to multi-task but deliver consistent high standards.
* Ability to work to deadlines and timescales on a daily basis.
* Exceptional communication skills and the ability to liaise with management and operatives at all levels.
This role includes a Basic DS check; therefore, the ability to pass is essential.
What’s next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do; should you join Equans, you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network), and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team, not direct to EQUANS Managers.
Required Documents
* CV/Resume
Application Process
Qualified and interested individuals should kindly visit the official website to apply.
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