Summary
We’re looking for a proactive, highly organised and tech-savvy Executive Coordinator to join a growing automotive manufacturing customer of ours.
Covering European operations, you will be acting as a strategic partner to the group CEO and executive leadership team, ensuring smooth operation, supporting strategic initiatives, and driving organisational efficiency.
The role is based out of Warwick (UK) but offers a huge degree of flexibility in the working arrangement – with only occasional travel to the Warwick office required.
As Executive Coordinator, you will:
* Provide high-level support to the CEO and executive leadership, including calendar management, travel arrangements, expense reporting, and communications.
* Manage key meetings: schedule and coordinate, prepare agendas, take minutes, and ensure follow-ups.
* Organise and maintain executive documentation and filing systems, producing professional reports, presentations, and organisational charts.
* Oversee strategic projects and initiatives, monitoring progress and facilitating timely delivery.
* Introduce and support technology and tools that enhance executive productivity, and provide guidance on new systems. This is essential!
Essential Skills and Experience
* A minimum of 5 years’ experience in an Executive Assistant or Senior Coordination role.
* Proven ability to manage executive-level priorities in a fast-paced, complex environment.
* Strong understanding of business operations, governance, and strategic planning.
* Highly proficient with Microsoft Office Suite, Co-Pilot, SharePoint, MS OneNote, MS Power BI, Docusign, and Power Automate. (Key attribute).
* Confident with productivity tools, such as CRM and project management software.
* Exceptional communication, interpersonal and problem-solving skills.
* Outstanding organisational abilities and attention to detail.
* Ability to work independently, maintain discretion, and anticipate needs.
* Fluent in spoken and written English.
* Willingness to travel occasionally and work flexible hours when required.
Desirable Qualifications and Knowledge
* Bachelor's degree in Business Administration, Management or similar.
* Knowledge of GDPR requirements.
* Familiarity with OGSM methodology.
* Dutch language skills are a bonus