Job Summary
Are you experienced in information access, legal, customer service, or compliance?
Do you have an understanding of the Freedom of Information Act 2000, Environmental Information Regulations 2004, and UK GDPR/DPA?
Would you like to support the Agency’s compliance with information access/information rights and data protection legislations, including coordinating and responding to requests for information?
If so, we are looking for an Information and Privacy Advisor to join us at the Maritime and Coastguard Agency (MCA) and we'd love to hear from you!
The Maritime and Coastguard Agency (MCA) implements the government’s maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.
Safer lives. Safer Ships. Cleaner Seas.
Our vision is to be a world-leading organisation, accelerating the transition to sustainable shipping with non-negotiable safety standards. We put our people, our customers, and our planet at the heart of everything we do.
We are committed to giving all our colleagues purpose, professionalism, and pride in what we do. We work in supportive, diverse, and inclusive teams.
We want everyone to feel valued and supported to achieve their potential at MCA. This culture of inclusion is underpinned by our staff networks groups covering Women’s, LGBTQI+, Race, Carers, Mental Wellbeing, and volunteer Respect Ambassadors.
Job Description
Whilst we welcome applications from candidates seeking part-time/flexible working hours, there will be a business requirement for candidates to work a minimum of 30 hours for specific locations. For further information please contact HR.Resourcing@mcga.gov.uk.
Who are the Data Protection and Information Access Team?
The Data Protection and Information Access team works as part of the Maritime and Coastguard Agency’s (MCA’s) Corporate Governance framework to inform the Agency’s compliance with Data Protection and Information Access Legislations. The team provides independent, expert advice and guidance to the Agency, its staff, volunteers, and third parties.
The team acts as a point of contact for individuals whose personal data the MCA processes and ensures lawful and compliant processing and disclosure of personal information under the relevant legislations.
The function acts to ensure that the MCA’s Executive Officers and Board are adequately informed and advised of Data Protection and Information Access risks, best practices, and relevant updates or changes to the regulatory landscape.
Who is the Information and Privacy Adviser?
The Information and Privacy Adviser will be responsible for supporting the Agency’s compliance with information access/information rights and data protection legislations, including coordinating and responding to requests for information.
They will provide an advisory service to the Agency on issues relating to information requested under the Freedom of Information Act 2000 (FOIA), Environmental Information Regulations 2004 (EIR), and the Subject Access provisions of the General Data Protection Regulation (GDPR)/Data Protection Act 2018 (DPA) to ensure lawful and compliant disclosure.
The role will support the Head of Data Protection in carrying out the statutory tasks of the Department for Transport (DfT) Data Protection Officer (DPO), assisting the team to deliver advice, guidance, and support to the Agency, supporting compliance with the data protection legislations.
Your Responsibilities Include But Are Not Limited To
1. Logging, considering, and responding to Requests for Information (RFI) made pursuant to the Freedom of Information Act 2000 (FOIA), Environmental Information Regulations 2004 (EIR), and the Subject Access provisions of the General Data Protection Regulation (GDPR)/Data Protection Act 2018 (DPA).
2. Logging, considering, and responding to requests from individuals to exercise the Individual Rights provisions of the General Data Protection Regulation (GDPR)/Data Protection Act 2018 (DPA) including requests for Erasure and Restriction of processing.
3. Advising Agency staff on compliance with the legislations including application of available exemptions.
4. Ensuring responses to RFI’s are timely, accurate, and compliant with the relevant legislations, supporting the Agency business areas.
5. Maintaining the case management database for recording and monitoring all RFI’s.
For further information about the role and responsibilities, please see the attached role profile.
Person Specification
About You
To be successful as the Information and Privacy Adviser, you will have:
1. Understanding of the Freedom of Information Act 2000, Environmental Information Regulations 2004, the subject access provisions under UK GDPR/ DPA and the exemptions and application of those requirements.
2. Previous experience of working within an information access, legal, customer service, or compliance team.
3. Excellent communication skills, both verbal and written, skilled in the delivery and absorption of information with colleagues at all levels.
Additional Information
This role will be based in the Southampton HQ (or relevant office). MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work.
The expectation is that you will spend a minimum 60% of your working time based at your principal workplace or out on official business. Details of the arrangement will be discussed further with your line manager.
There may be occasional travel and overnight stays.
Qualifications
Passed or studying for Freedom of Information Practitioner Certificate or have sufficient prior experience and knowledge to undertake this soon after starting the role.
Behaviours
We'll assess you against these behaviours during the selection process:
1. Seeing the Big Picture
2. Making Effective Decisions
3. Communicating and Influencing
4. Managing a Quality Service
5. Delivering at Pace
Benefits
Alongside your salary of £34,233, Maritime and Coastguard Agency contributes £9,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
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