Job Title: Personal Assistant
Location: Dundee City Centre
Working Hours: Monday to Friday, 9 AM - 5 PM
Job Description:
An independent professional services firm in Dundee is seeking a highly skilled and motivated Personal Assistant to provide confidential, high-level administrative support to the Managing Partner, Chair, and Board. This is a key role within the firm, where you'll manage complex schedules, coordinate important events, and ensure smooth operations in a dynamic and fast-paced environment.
Key Responsibilities:
* Diary Management: Proactively manage complex calendars, scheduling meetings, calls, and events while anticipating conflicts and resolving them efficiently.
* Client Engagement: Assist in consulting responsibilities, including coordinating client coaching sessions, quarterly client events, and other client-facing activities.
* Communication: Act as a liaison for the Managing Partner and Chair, handling sensitive and confidential communications with professionalism and discretion.
* Board Support: Prepare Board Packs, ensuring timely updates from key personnel, and assist with related logistics.
* Travel Coordination: Organize domestic and international travel arrangements, ensuring seamless itineraries and meeting preparations.
* Meeting Facilitation: Coordinate meeting logistics, prepare agendas, create presentations, and take minutes when required.
* Project Support: Assist with ad hoc projects, conduct research, compile data, and prepare reports as needed.
* Financial Assistance: Support the Finance Partner with monthly summary reports and WIP meetings.
* General Administrative Support: Provide support to the wider Administration Team where necessary.
What We're Looking For:
* Degree standard education or equivalent experience.
* Proven experience in a Personal Assistant role, supporting senior-level executives.
Skills:
* Exceptional organizational and time management abilities.
* Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Experience with Power BI is a plus.
* Strong written and verbal communication skills.
* Proactive and solution-focused.
* Good judgment - knowing when to act independently and when to seek guidance to ensure the best outcomes.
* Ability to multitask and adapt in a fast-paced environment.
Attributes:
* Discretion in handling confidential information.
* Professional and confident interpersonal skills.
* Attention to detail and high accuracy.
* Flexibility to meet business needs, including occasional extended hours.
Why Join Us? You'll be a valued member of a team that thrives on collaboration, professionalism, and excellence. This role offers a unique opportunity to work closely with our leadership, contribute to impactful projects, and develop your career in a supportive and forward-thinking environment.