Closing date: 9 April 2025
Salary Scale: £50,000-£65,000 per annum
What is the purpose of this job?
This role is required to support programmes and projects delivered by RDG with coordination of the broader governance, administrative and commercial activities, ensuring alignment with programme and project objectives, reporting to the respective Programme manager. The role ensures the smooth operation and support of the Programme governance, seamless administration and management of the budget and change processes. This role supports activities by maintaining compliance with RDG standards through diligent documentation and reporting.
To ensure success, this role requires strong collaboration with internal teams across the Programme as well as within RDG and with suppliers, particularly in managing key documentation (such as meeting minutes, change requests and contract variations).
What can I expect to do in this job?
This isn’t an exhaustive list, but things you can expect to be involved with include:
1. Change Request Management
Manage and administer project and programme change and contract variation processes, progressing project Change Requests (CR) and Contract Change Notes (CCN) from preparation to approval, ensuring changes are commercially sensible, accurate, and reflect the programme’s requirements.
2. Prepare draft CR based on requirements agreed and signed off by other members of the team.
3. Lead the coordination of the CR approval process, including getting the CR signed off with the deliverables, milestones and implementation plan to be provided by the supplier.
4. Draft CCNs for approved CRs, ensuring accuracy and completeness.
5. Support the process to ensure CCNs are approved and signed off by all relevant parties.
Commercial Activities
Support commercial activities by recording and forecasting project costs. Liaise with internal colleagues from legal, finance and procurement teams as appropriate / as directed by the Programme. Collect and arrange all pertinent internal and external data necessary to report on benefit realisation (as per the business case) throughout the delivery of the programme of work. Support procurement processes needed for the programme to deliver project outcomes.
Governance and Documentation Management
Ensure that the Programme documentation adheres to RDG principles, standards, and processes. Produce / coordinate the production, as appropriate/, issue and manage progression of the papers for formal governance meetings, ensuring all necessary documentation is prepared and distributed in advance. Regular and consistent update to the RDG’s internal project management system including documentation of risks and issues. Maintain a repository of all programme documentation, ensuring accessibility and version control. Manage formal meeting invites, when needed, ensuring all participants are informed and logistics are arranged. Manage the programme action log, ensure timely and effective action update and closure. Prepare regular updates on the Programme status to the stakeholders. Work with Finance Business Partner to track actual spend and control forecasts.
Who will my key contacts be?
1. Programme manager
2. Programme team
3. External suppliers and stakeholders
4. Internal RDG teams
What experience, skills and knowledge do I need?
5. Have broad vocational experience ideally within Transport, Travel, Retail, Utilities, Professional Services.
6. Have experience of working within commercial/financial areas in a similar role.
7. Have attention to detail, enabling issues to be identified, coupled with thoroughness and a determination to resolve them with a range of stakeholders.
8. Be comfortable working independently and with a level of ambiguity.
9. Have established and implemented processes within a range of environments.
10. Have exceptional analytical skills and high-level capability within Excel.
11. Good presentation skills and the ability to contribute to preparing presentations in PowerPoint.
12. Be able to proactively balance competing priorities.
13. Be a team player as will be working with all members on a daily basis.
Benefits:
* 30 days annual leave
* 75% reduction on UK rail travel (for work and leisure)
* Reduced international rail travel
* Interest free season ticket loan
* Contributory defined benefit pension scheme
* Give As You Earn scheme
* Subsidised private medical care
* Healthcare cash plan scheme
* Employee Assistance Programme scheme
* Flexible working
* 30 weeks full pay for maternity, adoption and shared parental leave (subject to eligibility)
* Personal Development Days
* Employees may sell up to a maximum of five days’ leave. Employees can buy up to a maximum of five days’ leave. These figures will be pro rata for part-time employees
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