We are looking for an Executive Assistant to join a large support team, focusing on helping the Chief Operating Officer and wider Executive Board as required. The Executive Assistant will serve as a vital partner to senior leadership, providing high-level administrative support to ensure operational efficiency and success. This role demands exceptional organisational skills, discretion, and the ability to handle diverse responsibilities in a fast-paced, dynamic environment. Acting as the primary point of contact for internal and external stakeholders, the Executive Assistant is a trusted confidant and facilitator who helps streamline communication, planning, and execution of executive-level initiatives.
Key Duties
Serve as the first point of contact for the executive, managing communications with professionalism and discretion
Screen and respond to emails, calls, and correspondence on behalf of the Chief Operating Officer
Prepare agendas, presentations, and briefing materials for meetings
Take minutes during high-level meetings and ensure follow-up on action items
Maintain and update the Chief Operating Officer’s calendar, prioritising and scheduling meetings, appointments, and engagements
Proactively resolve scheduling conflicts and anticipate time management needs
Coordinate and confirm travel itineraries, accommodations, and transportation logistics
Draft, proofread, and finalise reports, memos, and other corporate documents
Taking dictation and editing...