Madisons Recruitment are looking for an Office Administrator / Receptionist on a permanent basis located in Watford, Hertfordshire.
Responsibilities:
* Manage and oversee administrative tasks to support construction projects.
* Dealing with daily post both incoming and outgoing.
* Answering the telephone and directing calls, taking messages and acting as the initial representative of the company on the telephone including satellite offices.
* General office admin duties and ordering supplies and stationery for the office.
* Logging postal, computer, and telephone enquiries, entering them onto the computer system and preparing hard copies.
* Logging of contract instructions, entering them onto the computer system and creating hard copies of computer files.
* Relaying all information relating to enquiries and contracts to the necessary surveyors or engineers immediately upon receipt.
* Undertaking secretarial duties for the office staff.
* Ordering plant and materials for sites.
* Submitting Building Notices, applications for parking permits and other local authority and statutory authority forms.
* Preparing site paperwork and Construction Phase Plans for the contracts team.
* Setting up priced and itemised breakdowns of work schedules on the computer system for valuations and invoicing.
* Collecting and submitting information for our own Defect Insurance Guarantee (DIG) scheme.
* Administering the DIG scheme including submitting completion notices and distributing certificates.
* Assisting in the preparation and submission of interim and final invoices.
* Logging health and safety certificates onto the computer system and helping ensure training is up to date.
* Filing health and safety certificates, training certificates, site inspection reports, etc.
* Assisting managers in the preparation of submissions of information for approved contractor submissions.
Requirements:
* Excellent organisational and multitasking skills/abilities.
* Strong attention to detail whilst maintaining accuracy.
* Ability to work as part of a team and independently.
* Excellent communication and interpersonal skills.
* A commitment to upholding the company’s values of integrity and excellence.
Further details:
* 08:00 – 16:30 working hours.
* Car parking available and good public transport links.
* Opportunity for growth and progression within the business.
* Salary of between £21,000 – £25,500.
If you are actively searching for a new role and interested in hearing more about the above Office Admin position, please apply or contact using any of the methods below.
Consultant Name: Craig
Landline: 01992 568886
Email: craig@madisons.org.uk
“INDHP”
#J-18808-Ljbffr