Job summary To support the Pharmacy Procurement and Governance and Safety Teams to maintain the supply chain of medicines by identifying and communicating medicines shortages to the relevant Senior Pharmacists. Obtain and provide information regarding medicines usage for the trust where a supply issue or medicines shortage has been identified. Work with collaboratively to identify potential alternatives to medicines shortages and support communication regarding the alternatives as requested by the appropriate senior Pharmacist. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. Please note that interviews are proposed for week commencing 13th January 2025. Main duties of the job 1. Using all available sources available - proactively identify current or anticipated medicines shortages 2. Utilise the Pharmacy Computer System to identify any outstanding orders identifying why each item on the order is outstanding 3. Resolve goods receipt queries that have led to an order remaining outstanding on the pharmacy System 4. Liaise with suppliers and wholesalers to obtain information on the availability of medicines 5. Record information relating to medicines shortages on the relevant databases 6. Communicate any medicines shortages to the relevant Senior Pharmacists and wider pharmacy team 7. Investigate the availability of licensed or unlicensed alternatives during stock shortages and provide this information to the relevant senior pharmacist allowing them to make a decision with regards to their suitability for purchase Previous applicants need not apply About us University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Date posted 23 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 218-AC-B4-6871184 Job locations University Hospital Coventry and Warwickshire Clifford Bridge Road Coventry CV2 2DX Job description Job responsibilities Follow the process for the procurement of new licensed and unlicensed medicines to procure and receive new medicines Manage the off contract claims process recording all stock shortages for both contract and non contract lines claiming back the difference in cost from contracted suppliers in the case on stock shortages with contract items Record all cost savings achieved from the off contract claim process Support Administrative Officer Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate Deal with incoming post, filing and photocopying requests Provide flexible administrative and clerical cover as required across the department. For further details of the role please see the attached job description. Job description Job responsibilities Follow the process for the procurement of new licensed and unlicensed medicines to procure and receive new medicines Manage the off contract claims process recording all stock shortages for both contract and non contract lines claiming back the difference in cost from contracted suppliers in the case on stock shortages with contract items Record all cost savings achieved from the off contract claim process Support Administrative Officer Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate Deal with incoming post, filing and photocopying requests Provide flexible administrative and clerical cover as required across the department. For further details of the role please see the attached job description. Person Specification Qualifications Essential See supporting documents Desirable See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Desirable See supporting documents Skills Essential See supporting documents Desirable See supporting documents Person Specification Qualifications Essential See supporting documents Desirable See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Desirable See supporting documents Skills Essential See supporting documents Desirable See supporting documents Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Coventry and Warwickshire NHS Trust Address University Hospital Coventry and Warwickshire Clifford Bridge Road Coventry CV2 2DX Employer's website https://www.jobsatuhcw.co.uk (Opens in a new tab)