We are seeking an Estates & Facilities Manager to be based permanently on site at Heywood Distribution Park (5 days per week on site) and you will report into the Senior FM.
Our client owns and operates a diversified portfolio of purpose-built multi-let industrial and logistics properties across the UK. They are one of our most valued clients and have offices in London and Stockport, managing more than 100 industrial estates which are home to over 1,500 customers.
Our client has significant growth ambitions and available capital to invest, expecting to increase the size of the portfolio rapidly over the coming years, making this an extremely exciting time to join them.
You will be responsible for managing the day-to-day operational activities across a distribution park and being the lead on landlord/tenant relationships while devising and rolling out the asset strategy in conjunction with the Asset Management team. The role is site-based with no hybrid working option, working at least 37.5 hours per week.
Your duties and responsibilities as an Estates & Facilities Manager:
Asset Value
To maintain an awareness of and report to the Line Manager all operational issues that may impact the value of the properties.
Budgets
* Be responsible for drafting the service charge budgets relating to the property under management, including external grounds maintenance, cleaning, pump maintenance, CCTV & access control, security services, drainage, fabric, and H&S works.
* Undertake regular monitoring of the budget provisions and capture variance reporting on current and planned expenditure to ensure effective use of funds.
* Raise Purchase Orders for works and authorize invoices for payment.
* Work with internal and external parties to develop a minor & major works strategy plan for future works.
* Draft minor works specifications and seek comparison costs, analyzing those estimates for best value.
Contractor Management
* Meet with key contract managers to drive performance across hard and soft service lines, including reviewing minutes, action plans, and KPIs.
* Monitor and report on the performance of service contractors and take appropriate action.
* Ensure all suppliers adhere to policies and procedures, are conversant with risk, and have updated and effective assignment instructions or maintenance plans.
* Obtain and analyze compliance and performance reports from all suppliers, including environmental reporting in line with the company’s ESG strategy and ISO14001 requirements.
Property Maintenance
* Identify key areas where maintenance planning is required and engage with 3rd party consultants and suppliers to prepare a planned preventative maintenance schedule.
* Compile and maintain all plans and drawings.
* Assist in ensuring that all plant and equipment (including fire equipment) are tested and maintained according to the manufacturer’s specifications.
* Conduct regular inspections of all parts of the building.
* Responsible for energy and water management, reducing utilities consumption, and improving waste minimization and recycling.
* Procure, instruct, and manage minor works as required.
In accordance with the property strategy, work with the asset management team to develop a unit hand-back specification of works, procure and project manage as appropriate to ensure swift letting turnaround.
* Create and maintain good relationships with tenants.
* Compile and maintain accurate tenant contact information.
* Build positive relationships with all tenant contacts and hold regular interaction meetings to ensure high customer care.
* Assist with the compilation and issue of occupier satisfaction studies.
Health, Safety and Risk Management
* Organize and coordinate site work with minimal risk to health and safety and comply with legislation, codes of practice, policies, and procedures.
* Be conversant with the Health and Safety at Work Act 1974 and associated legislation.
* Manage all Health and Safety matters in the building, ensuring full compliance.
* Ensure maintenance and building work on site is limited to trained, authorized employees and approved contractors.
* Assist in ensuring that necessary permissions, insurances, method statements, and risk assessments are in place before work commences.
* Control statutory compliance, legislative compliance, and best practices.
* Ensure that high-risk works are controlled by an effective permit to work system.
* In the event of an accident or dangerous occurrence, assist in ensuring temporary measures are taken to make the area safe and report to the Head of FM and Enforcing Authority where appropriate.
* Record all accidents, incidents, and dangerous occurrences in accordance with company policy.
* Cooperate with visits made by consultants and auditors.
Reporting
* Provide regular reports to the line manager on all aspects of portfolio performance, existing risks, and viable solutions.
* Ensure the collection of accurate and relevant data relating to contractor performance and provide analysis as required.
* Provide regular business case proposals for any CAPEX works or service chargeable projects.
* Direct line management responsibility for in-house Facilities Coordinator and others as appropriate.
* Undertake regular monitoring and required performance reviews.
To be successful in your role, you should have the following skills and experience:
* IOSH qualification.
* Experience working in a fast-paced environment.
* Experience managing subcontractors.
* Conversant with Customer Service Initiatives.
* Competent understanding of H&S legislation including Gas Regulations, Electricity at Work, and Permit to Work.
* Ability to commute to Heywood Distribution Park 5 days per week.
In return for your commitment, our client will offer you a very attractive package:
* Holidays - 25 days, with an additional day each year after three years of service to a maximum of 28 days.
* Pension – Company contributes 3.5% of the employee’s earnings each month and matches up to 3.5% (up to 7% total).
* Private medical insurance – Covers 100% of premiums for employee only, 50% for employee and partner, and 40% for employee, partner, and dependents.
* Travel insurance.
* Group income protection.
* Life insurance – 4x basic salary.
* Cycle to work scheme.
If you would like to discuss this role further, please contact Jade Whitmore on 07306626969 / jadewhitmore@workwithglee.com
#J-18808-Ljbffr