FI Real Estate Management are seeking a Personal Assistant to join our team and support the Asset Managers in the day to day management of the property portfolio.
This is an exciting opportunity for an individual who has previous PA experience and is keen to join a successful and friendly team in a full time, permanent basis.
The role is office based in Chorley and is Monday to Friday, 37.5 hours per week.
Key Duties & Responsibilities
* Proactively support the Asset Managers (AMs) to progress new leases and renewals to completion
* Draft documentation including Heads of Terms, New Leases and Lease Renewal Approvals, Rent Review Memorandums and Assignment approvals
* Liaising with tenants to secure signatures on agreements
* Carry out credit checks using Experian
* Draft CapEx and Purchase Order forms
* Record status updates on the CRM system (HubSpot) relating to new deals and renewals
* Ensure the timely completion of tasks on the property management system, Yardi
* Assist AMs with managing emails, chasing up replies to queries and requesting updates from solicitors
* Arrange business travel and accommodation
* Arrange external / internal meetings and book meeting rooms
* Assist with the preparation of presentations, board reports and management reports, extracting data from the Yardi system, as required
* Process incoming and outgoing telephone calls
* Assist with any other administrative tasks, as required
Competencies
* Team player who is also able to work on their own initiative
* Excellent communication skills
* Planning and organisation skills
* A demonstrable understanding of the importance of confidentiality
* A strong understanding of IT systems and Microsoft Office applications
* Desired but not essential
* Experience in using Yardi and / or HubSpot
* Experience of property transactions, particularly commercial
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Company Benefits
* 25 days holidays, plus bank holidays
* Company pension
* Company sick pay
* EAP
* Referral Programme
* Modern Offices
* Free on site parking
* Free meal provided by the company on the last Friday of each month
If you are interested in this exciting opportunity and you wish to be considered for the role then click 'Apply' and send us your up to date CV.